Tender Title: Gear Lubricants for Enclosed Industrial Gear Drives
Tender Reference Number: 2b3490bb4
Issuing Authority/Department: Materials Management, Ministry of Coal
Overview
The Ministry of Coal is inviting bids for the supply of gear lubricants intended for enclosed industrial gear drives as per the standards outlined in IS 8406, along with turbine lubricating oil adhering to IS 1012. This tender focuses on ensuring that the products meet high-quality standards to ensure the operational efficiency and longevity of industrial machinery.
Scope of Work and Objectives
The primary objective of this tender is to acquire high-quality gear lubricants and turbine lubricating oil that will effectively service the requirements of enclosed industrial gear drives. The total quantity for this tender is 16,370 liters, and it is essential that the products provided conform to the specified Indian standards to ensure reliability and performance.
Eligibility Criteria
To be considered eligible for this tender, bidders must meet several requirements, including but not limited to:
- Registration as a legal entity and compliance with local regulations.
- Proof of experience in supplying lubricants or similar products to governmental or large private sector entities.
- Submission of relevant certifications demonstrating compliance with IS 8406 and IS 1012.
Technical Requirements
Bidders must ensure that all offered products meet the following technical specifications:
- Gear Lubricants must comply with the IS 8406 standard.
- Turbine Lubricating Oil must adhere to the IS 1012 standard.
- Certificates of compliance and testing results must be provided with the bid.
Financial Requirements
Prospective bidders are required to present a comprehensive financial proposal that includes:
- Pricing per liter for both gear lubricants and turbine lubricating oil.
- Any additional costs associated with delivery or taxes.
- Proof of financial capacity to handle the tender's total volume.
Document Submission Details
All necessary documents must be submitted electronically through the designated government tender portal. Bidders are advised to ensure that all submission materials are formatted correctly and comply with the guidelines stipulated in the tender documentation.
Special Provisions
The tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs), as well as newly established startups. Benefits may include priority consideration during the evaluation process and potential price preference, aimed at promoting local businesses.
Evaluation Process
Following the submission deadline, bids will be evaluated based on the following criteria:
- Compliance with technical specifications.
- Price competitiveness.
- Proven track record and previous experience with similar products.
- Compliance with quality and testing standards.
Delivery Locations
Successful bidders will be required to deliver the lubricants to specific locations designated by the Ministry of Coal. Exact delivery addresses will be communicated upon the award of contract.
Contact Information
For inquiries regarding this tender, interested bidders should reach out to the Materials Management department at the Ministry of Coal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local laws, having proof of relevant experience in supplying lubricants, and submission of certifications complying with IS 8406 and IS 1012. Bidders must demonstrate financial stability and capacity to execute the tender requirements.
Bidders must provide certificates validating compliance with the technical specifications, particularly those conforming to IS 8406 for gear lubricants and IS 1012 for turbine lubricating oil. Supporting documentation detailing testing and quality assurance procedures should also be included.
To register, interested bidders must complete the required steps outlined on the tender portal, providing necessary documentation such as business registration certificates, relevant product certifications, and compliance evidence. An online account may also be required to submit bids.
While specific EMD details were not divulged in the tender document, participants should expect to submit an earnest money deposit as a guarantee of the bid’s seriousness. The amount will typically be outlined in the tender documentation, and bidders should be prepared for this financial commitment.
Bid evaluation will follow a structured process focusing on compliance with technical and quality specifications, price competitiveness, and past performance. The results will be notified to all bidders, providing transparency and clarity on the selection process.
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