Tender Title: Supply of Grease Distributors - Delimon Type & Lincoln Type
Tender Reference Number: GEM/2025/B/6090683
Issuing Authority: Materials Management, Ministry of Coal
This tender invites bids for the supply of Grease Distributors equipped with four, six, and eight outlets, specifically models Delimon Type ZV-B and Lincoln Type VSG. The Ministry of Coal seeks suppliers who can deliver a total quantity of 36 units encompassing a range of models needed for efficient operation.
Scope of Work and Objectives
The scope of this tender includes the provision of Grease Distributors that meet stringent operational standards suitable for industrial applications. The objectives are to ensure reliable lubrication systems across machinery used in coal mining and handling processes, enhancing overall efficiency and reducing downtime.
Eligibility Criteria
Eligible bidders must be registered entities with a track record in the supply of industrial machinery components. Vendors must possess adequate technical knowledge and certification relevant to lubrication systems and be capable of adhering to the delivery timelines outlined in the tender.
Technical Requirements
Bidders are required to provide technical specifications for each model proposed, including but not limited to:
- Compliance with industry standards for safety and performance.
- Detailed product literature outlining capacities, dimensions, and functionalities of the distributors.
- Testing results proving their operational efficiency.
Financial Requirements
Bidders must provide evidence of financial capability to ensure they can meet the supply terms. This includes historical data on turnover related to similar contracts within the last three years and proof of working capital necessary for fulfilling the order.
Document Submission Details
All bid documents must be submitted in the required format, including:
- Submission of technical and financial proposals.
- Copies of certifications and company registration documents.
- Details of the proposed delivery schedule.
Submissions must occur through the designated online portal, ensuring all documents are correctly labeled to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. The Ministry of Coal aims to stimulate broader economic participation and is committed to exploring opportunities that align with 'Make in India' policies.
Evaluation Process
Bids will undergo an evaluation process focused on both technical and financial merit, ensuring a balanced assessment of suppliers. Criteria include:
- Technical compliance with specifications.
- Cost competitiveness.
- Delivery timelines and past performance in similar contracts.
Delivery Locations
The successful bidder will be expected to deliver to specified locations designated by the Ministry of Coal, ensuring that logistics support is aligned with the operational requirements of the departments involved.
Contact Information
For additional details or clarification on the tender, please refer to the relevant section on the online tender portal or the Ministry of Coal's official communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements necessitate that all bidders be registered businesses with proven experience in delivering industrial machinery components. Companies must adhere to operational standards for grease distributors and demonstrate the capacity to fulfill the order volume listed in the tender.
Bidders are required to include several certificates including company registration, prior project completion certificates, and any relevant industry certifications that confirm compliance with technical specifications essential for lubrication systems. These documents establish the credibility and capability of the supplier.
The registration process requires potential bidders to create an account on the designated online portal for the tender. Once registered, vendors gain access to the tender documents, submission guidelines, and notifications related to the auction process.
Bidders must submit their proposals in PDF format, ensuring all documentation adheres to the specified requirements outlined in the tender. Additional formats may be specified for certain types of certifications or technical documents, typically noted in the submission guidelines.
Successful bidders are required to provide a Performance Security in the form of a bank guarantee or equivalent, typically calculated as a percentage of the total contract value. Payment terms will be defined in the contract agreement, ensuring fair remuneration upon satisfactory delivery and acceptance of goods supplied per the tender agreements.
These FAQs aim to provide clarity and assist potential bidders in navigating the tender process efficiently.
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