Tender Title: Supply of Bearings

Tender Reference Number: GEM/2025/B/6127706

Issuing Authority/Department: Ministry of Coal, Materials Management Department

The Ministry of Coal is inviting tenders for the supply of specific types of Plain Spherical Bearings and Cylindrical Roller Bearings as part of its ongoing efforts to ensure the availability of high-quality engineering components required for various operational applications. The overarching objective of this tender is to procure quality-bearing components, which are crucial for the maintenance and efficient functioning of machinery utilized in coal production and management operations.

Scope of Work and Objectives

The scope of work involves the supply of the following components:

• Plain Spherical Bearings GE100/FW 2RS
• Plain Spherical Bearings GE140-FW-2RS
• Cylindrical Roller Bearings NCF 2920V
• Cylindrical Roller Bearings SL18 2948

The selected vendor(s) will be responsible for delivering a total of 30 units of these components, ensuring adherence to the technical requirements set forth by the Ministry. The objectives include timely delivery, maintaining superior quality standards, and effective compliance with the specifications laid out in the tender documentation.

Eligibility Criteria

To be considered eligible for this tender, bidders must be a registered entity capable of supplying bearings. Entities must demonstrate previous experience in providing similar engineering components. Preference will be given to advancements that comply with the latest industry standards.

Technical Requirements

Bidders are required to provide detailed specifications and compliance details regarding:

• Quality standards adhered to during the manufacturing process
• Testing criteria followed for quality assurance before delivery This information must showcase the component’s reliability and performance capabilities.

Financial Requirements

Bidders should be prepared to provide financial documentation that illustrates capability to meet the expenditure associated with fulfilling this contract. The necessary financial documents should ensure transparency concerning the cost evaluation criteria.

Document Submission Details

Proposals must be submitted in the prescribed format, including all necessary documentation on or before the submission cut-off specified in the tender notice. It is crucial that all documents are complete to avoid disqualification.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may be granted certain preferences in evaluation, which aligns with the government's initiative to bolster small businesses within the industry.

Evaluation Process

The evaluation process will consider the technical specifications, compliance with quality standards, and the financial viability of submitted proposals. Eligible tenders will undergo a qualitative review to ensure adherence to all outlined criteria.

Delivery Locations

Successful bidders will be required to deliver the bearings at designated facilities within India. Specific delivery locations will be communicated upon awarding the tender.

Contact Information

For further clarifications, bidders may reach out to the Ministry of Coal's Materials Management department. Specific contact details are provided within the tender documents for direct communication.

This tender presents a significant opportunity for suppliers of Plain Spherical Bearings and Cylindrical Roller Bearings to engage in supply contracts that support the coal industry's operational efficacy. All interested bidders are encouraged to comply fully with the regulations and detailed requirements presented in this documentation to secure successful bid submissions.