Materials Management Tender by Nlc India Limited (GEM/2025/B/6131782)
SM489430002-MICRO-CONTROLLER VERSION-ALARM ANNUNCIATION SYSTEM-SPLIT TYPE WITH ALL ACCESSORIES LIKE
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Tender Title:
Micro-Controller Version Alarm Annunciation System - Split Type with All Accessories
Reference Number:
GEM/2025/B/6131782
Issuing Authority:
Ministry of Coal, Materials Management Department
Scope of Work and Objectives:
The objective of this tender is to procure a Micro-Controller Version Alarm Annunciation System of split type, complete with all necessary accessories. The primary scope includes ensuring the system’s functionality in providing timely alarms and indications to enhance the safety and operational effectiveness in coal management facilities. The successful bidder will supply a total quantity of 20 units that meet specified technical and operational requirements.
Eligibility Criteria:
To qualify for this tender, bidders must be a registered entity with expertise in manufacturing or supplying alarm systems. Interested bidders should demonstrate their capability through prior experience in similar projects and maintain compliance with industry standards.
Technical Requirements:
The required Micro-Controller Version Alarm Annunciation System should include but is not limited to the following technical specifications:
- Advanced micro-controller integration for optimized performance
- Split type architecture for added flexibility in installation
- Comprehensive alarm features, including visual and auditory signals
- Compatibility with existing safety systems in coal management
- Essential accessories for complete installation
The bidders must provide detailed product specifications, including configuration manuals and warranty information.
Financial Requirements:
Bidders must provide competitive pricing in accordance with the tender guidelines. A thorough breakdown of costs should be submitted, including all ancillary charges. Financial documents need to demonstrate stability and the ability to fulfil financial obligations throughout the contract.
Document Submission Details:
Interested bidders must submit their documentation through the specified electronic platform. All necessary documents must be uploaded by the deadline set forth in the tender announcement. Late submissions will not be entertained.
Special Provisions:
There are equity provisions available for Micro, Small, and Medium Enterprises (MSEs) and startups. This includes prioritized evaluation processes and potential financial waivers for eligible entities under the 'Make in India' scheme.
Evaluation Process:
The evaluation process will encompass a comprehensive assessment of technical specifications, financial viability, and compliance with eligibility criteria. The evaluation committee will consider past performance and capability profiles during the selection process.
Delivery Locations:
The delivery of the systems will be to designated locations as specified in the forthcoming communication post-award notification. Bidders should ensure they can facilitate logistics to remote and urban locations effectively.
Contact Information:
While specific contact numbers or email addresses are not available, all queries regarding this tender are encouraged to be directed through the official communication channels provided on the issuing authority’s website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated experience in supplying alarm systems. It is essential for bidders to possess relevant certifications and meet industry standards to ensure compliance. Entities must showcase past projects similar in nature and scope. Additionally, compliance with any governmental regulations and the ability to provide required documentation is necessary for qualification.
Bidders must be prepared to submit several required certificates, which may include GST registration, quality assurance certifications (e.g., ISO), and proof of previous experience in similar contracts. It is recommended to refer to the specific guidelines in the tender documentation for a complete list of mandatory certificates pertinent to this bidding process.
The registration process involves creating an account on the government e-marketplace (GEM) platform. Bidders must provide all required identification and business details, including financial records. Approval of registration enables the bidders to access tender documents and submit proposals electronically. It is crucial to complete this process before the submission deadline.
Bidders must ensure that all submissions adhere to specified accepted document formats, typically including PDF, DOCX, and JPEG for images. All documents necessitating an official signature should be scanned and submitted in a format that maintains legibility and integrity.
The Earnest Money Deposit (EMD) is a prerequisite for securing a bid. Bidders must provide a specified amount, which is usually a percentage of the total bid value. This deposit is held as a performance guarantee and will be refunded post-evaluation, minus any administrative fees if applicable. Reviewing the tender document will offer precise details on the EMD amount and submission guidelines.
Micro, Small, and Medium Enterprises (MSEs) are provided with specific benefits, including leniency in the evaluation phase and potential financial waivers under applicable government schemes. This supportive approach is part of a broader initiative to enhance participation from smaller entities while promoting local manufacturing and innovation. Compliance with policies such as ‘Make in India’ can further enhance their chances of success.
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