Materials Management Tender by Coal Mines Provident Fund Organisation (cmpfo) (GEM/2025/B/6158836)

Issuing Authority: Ministry of Coal
Department: Materials Management

Overview

The tender GEM/2025/B/6158836 pertains to the procurement of "Split Air Conditioner Including Green AC, Wall Mount Type (V2)." This initiative is aimed at enhancing the energy efficiency and cooling capacity of systems utilized by various governmental entities within the jurisdiction of the Ministry of Coal.

Scope of Work and Objectives

The primary objective of the Split Air Conditioner tender is to secure a reliable supply of advanced, energy-efficient air conditioning solutions. These products must comply with modern environmental standards, and specific focus will be placed on the incorporation of Green AC technologies. The selected vendor will be expected to deliver units as per the defined specifications and quantity detailed within this tender.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• The vendor must be a registered entity in India.
• The bidder must demonstrate prior similar project experience in the supply of air conditioning units.
• Compliance with all applicable legal regulations and standards is mandatory.

Technical Requirements

Bidders are required to submit products conforming to the following technical requirements:

• The air conditioning units must possess Green AC technology.
• Compliance with international quality standards and local regulations is necessary.
• Performance certifications from recognized testing authorities must accompany bids.

Financial Requirements

Bidders must ensure they can meet the following financial requirements:

• The proposal should include a complete breakdown of pricing.
• Ancillary costs, including maintenance and warranty services, must be disclosed.
• An Earnest Money Deposit (EMD) is expected as part of the submission, as per prevailing norms.

Document Submission Details

• All bids must be submitted electronically through the designated government portal.
• Proposals should comprise all requested documentation, including compliance certificates and technical specifications.
• Bidders must ensure receipt confirmations are acknowledged in the submission process.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. It aligns with economic policies aimed at enhancing local production and employment. Firms under this category may have specific considerations in the evaluation process to promote inclusive growth.

Evaluation Process

The selection process will incorporate a comprehensive evaluation of all submitted bids. Evaluation criteria will focus on compliance with technical specifications, pricing competitiveness, delivery timelines, and vendor reliability.

Delivery Locations

The successful vendor will be responsible for delivering units to designated locations as specified by the Ministry of Coal across various offices and facilities. Prompt communication is required for scheduling deliveries effectively.

Contact Information

While specific contact details have not been provided, participants are encouraged to check the official portal for any inquiries or clarifications related to the tender, as well as updates throughout the tender lifecycle.