Materials Management Tender by Coal Mines Provident Fund Organisation (cmpfo) (GEM/2025/B/6165730)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
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Tender Title: Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6165730
Issuing Authority: Ministry of Coal - Materials Management Department
The Ministry of Coal is inviting bids for the procurement of Split Air Conditioners, specifically designed as Wall Mount Type (V2) including Green AC variants that comply with modern energy efficiency standards. This tender aims to secure high-quality air conditioning units to enhance operational environments within the ministry.
Scope of Work and Objectives
The primary objective of this tender is to furnish the Ministry of Coal with Split Air Conditioners to ensure comfortable working conditions. The successful bidder will be required to supply a total quantity of three units that meet specified technical and functional criteria. The air conditioning units should not only provide effective cooling but also embody environmental sustainability principles, conforming to Green AC standards.
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- The bidder should be a registered entity with relevant experience in providing split air conditioning units.
- Compliance with environmental regulations and applicable quality standards is essential.
- The bidder must possess necessary certifications related to HVAC systems.
Technical Requirements
The technical requirements for the air conditioning units include:
- Wall-mount design with an efficient cooling mechanism.
- Use of environmentally-friendly refrigerants.
- An energy efficiency rating that aligns with eco-friendly practices.
- Durability and reliability to withstand operational demands.
Financial Requirements
Bidders must demonstrate financial stability, showing capability to undertake the supply contract. Specific financial documents may be required upon request during the evaluation phase.
Document Submission Details
All bids must include comprehensive documentation supporting the technical specifications, financial stability, and relevant certifications. Submission details will be outlined in further sections of the tender notification. Bidders shall adhere to the specified formats for all technocommercial documents.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups will be available, promoting inclusivity in the bidding process. Bidders qualifying as MSEs should highlight their status in their submissions to avail benefits.
Evaluation Process
The evaluation of bids will be based on a criteria matrix that includes:
- Compliance with technical specifications.
- Financial quotes compared against market standards.
- Past performance records in supplying similar equipment.
Delivery Locations
Successful bidders will deliver the air conditioning units to specified locations designated by the Ministry of Coal. The final delivery locations will be communicated upon award of the bid.
Contact Information
For further queries regarding this tender, bidders are encouraged to communicate through the official channels of the Ministry of Coal, specifically through the Materials Management Department. Please refer to their official website or contact directly for any clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in supplying split air conditioning units. Bidders must adhere to environmental regulations and possess relevant quality certifications that demonstrate compliance with HVAC standards. Additionally, bidders should not have any outstanding liabilities that could hinder their ability to fulfill the contract.
Bidders must provide certifications such as product compliance with relevant energy efficiency standards, environmental impact assessments for the use of refrigerants, and any other relevant industry certifications. These documents help establish the quality and eco-friendliness of the split air conditioners proposed.
Registration for the tender can typically be completed through the specified online portal associated with the e-tendering process. Bidders should follow the guidelines set out in the official tender announcement for registration, including details on acceptable document formats and submission timelines.
Bidders must submit their documents in clearly defined formats, commonly PDF or DOCX files. The tender documents typically outline specific requirements regarding the format of the technical and financial proposals that need to be adhered to for successful submission.
Yes, MSEs may avail special provisions that enhance their participation in the bidding process. Benefits can include relaxed eligibility criteria, access to exclusive contracts, and financial support measures. It is essential for MSEs to make their registered status clear within their submission to access these benefits effectively.
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