Tender Title: GEM/2025/B/6148111 - LED Display System
This tender is issued by the Ministry of Coal, under the Materials Management department, and seeks proposals from qualified vendors for the supply of an advanced LED Display System. The primary objective of this project is to enhance visual communication through state-of-the-art display technologies that enable better public information dissemination and operational efficiency.
Scope of Work and Objectives
The scope of work encompasses the provision, installation, and commissioning of LED Display Systems that meet high standards of quality and performance. Vendors are expected to deliver a comprehensive solution that includes:
- Detailed design specifications.
- Efficient installation protocol.
- Compliance with specified technical standards.
- Ongoing maintenance and support services post-installation.
The goal is to implement an LED Display System that is reliable, energy-efficient, and suitable for prolonged outdoor exposure.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility requirements:
- Be a registered business entity with adequate experience in supplying similar systems.
- Possess all necessary licenses and certifications.
- Meet financial stability criteria and demonstrate capacity for project execution.
Technical Requirements
Proposals must meet the following technical specifications:
- Minimum resolution and pixel pitch standards.
- Outdoor durability ratings.
- Compatibility with existing technologies and infrastructure.
Vendors must also demonstrate adherence to quality assurance protocols and industry standards.
Financial Requirements
Bidders are required to provide details regarding their financial viability, which includes:
- Submission of an Earnest Money Deposit (EMD).
- Disclosure of price for the LED Display Systems including installation charges.
- Explanation of payment terms that adhere to standard procurement practices.
Document Submission Details
All proposals, along with required documentation, should be submitted electronically in the specified format. Ensure that your submission includes:
- Completed tender response documents.
- Technical and financial proposals.
- Relevant certifications and licenses.
Special Provisions
This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and encourages their participation. Details regarding incentives and benefits for certified MSEs will be included in the tender documentation.
Evaluation Process
Tenders will be evaluated based on:
- Compliance with technical specifications.
- Financial soundness.
- Overall value for money. The evaluating committee will assess proposals with a focus on quality, functionality, and adherence to the defined criteria.
Delivery Locations
The LED Display Systems will be required at designated locations specified by the Ministry during the implementation phase. Vendors should be aware of logistical considerations for successful delivery and installation.
Contact Information
While specific contact information may vary, potential bidders are encouraged to refer to the official tender announcement for any queries and further clarifications on submission protocols.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of demonstrating experience and expertise in LED Display Systems supply. Bidders must have valid licenses and a sound financial standing. They should also prove their capacity to execute the project effectively.
To meet the technical specifications, bidders must provide an LED Display System that adheres to minimum resolution standards, durability ratings for outdoor use, and compatibility with existing systems. Quality assurance standards must also be satisfied to ensure reliability and performance.
The EMD submission must detail the amount, payment method, and must comply with the financial requirements stated in the tender. Bidders should ensure that the EMD is valid and executed according to procurement rules, which protects against late tenders and ensures commitment to the proposal.
Submissions must be made electronically in the required format as specified in the tender documentation. Bidders should include both technical and financial proposals, ensuring all required documents and certifications are attached to adhere to submission requirements.
Yes, this tender includes special provisions for MSEs, facilitating their participation. These provisions may include certain financial incentives, relaxed norms, and priority in the evaluation process, supporting the government’s initiative to promote local businesses and encourage entrepreneurship.
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