Materials Management Tender by Coal Mines Provident Fund Organisation (cmpfo) (GEM/2025/B/6082229)

The tender title for this procurement is "Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313," and it is recognized under the reference number GEM/2025/B/6082229. This tender is issued by the Ministry of Coal, specifically the Materials Management department.

Scope of Work and Objectives

The objective of this tender is to acquire steel filing cabinets designed for general office use, adhering to IS 3313 standards. The total quantity required is five (5) units. These cabinets are essential for organizational purposes within the ministry, with a focus on durability, functionality, and compliance with official specifications.

The desired steel filing cabinets should facilitate efficient storage and retrieval of documents, ensuring that the office environment maintains professionalism and orderliness. Each cabinet must be built from quality materials that allow secure storage while ensuring ease of access.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements. These include being a registered entity with necessary credentials and licenses to supply steel office furniture. Bidders must demonstrate prior experience in delivering similar products to governmental bodies or reputable organizations.

Technical Requirements

The steel filing cabinets must conform to the technical specifications outlined in IS 3313, ensuring that they meet quality and safety standards. Aspects such as dimensions, weight capacity, locking mechanisms, and overall aesthetics are critical for design compliance. Bidders should provide documentation that verifies adherence to these technical standards.

Financial Requirements

All interested bidders must also possess the financial capability to fulfill the contract requirements. This includes:

• Demonstrating stable financial health through documentation.
• Providing a Performance Security to guarantee contract fulfillment.

Bidders should be prepared to provide a detailed breakdown of pricing to ensure transparency and adherence to the budget limits set forth in the tender.

Document Submission Details

Bidders must submit all required documents electronically. This includes technical proposals, financial bids, and any relevant certifications. It is essential that all submissions are made in accepted document formats to avoid disqualification. Ensure that proposals are concise and adhere to the submission guidelines specified by the Ministry of Coal.

Special Provisions

This tender may have provisions favorable to Micro, Small, and Medium Enterprises (MSEs) and startups. Such provisions are designed to encourage participation from smaller businesses and ensure a competitive bidding environment. Bidders are encouraged to review these benefits thoroughly.

Evaluation Process

The evaluation process will involve thorough scrutiny of submitted documents, focusing on compliance with technical specifications and financial viability. An evaluation team will assess bids based on quality, cost, and the bidder’s overall capacity to meet tender requirements.

Delivery Locations

The location for delivery of the steel filing cabinets will be specified within the submission portal. Bidders should prepare to deliver to the specified address in alignment with the bidding agreement.

Contact Information

For further inquiries regarding this tender, participants are encouraged to refer to official contact points provided by the Ministry of Coal. Bidders should ensure that they only rely on confirmed, listed contact details available in the official tender notice.