Tender Title: EGA-250 AMF RELAY WITH INSTALLATION COMMISSIONING
Tender Reference Number: GEM/2025/B/6138015
Issuing Authority/Department: Materials Management, Ministry of Coal
The EGA-250 AMF Relay with Installation Commissioning tender seeks qualified vendors to supply and install a specified number of EGA-250 Automatic Main Failure relays. This project’s primary objective is to ensure the efficient installation and commissioning of these critical electrical components to enhance operational reliability within the Ministry of Coal’s facilities.
Scope of Work and Objectives
The scope encompasses the procurement of three (3) units of the EGA-250 AMF Relay alongside comprehensive installation and commissioning services. The successful bidder will also be responsible for ensuring these relays meet the technical requirements and operational standards set forth by the ministry.
Eligibility Criteria
To qualify, bidders must meet specific eligibility criteria including but not limited to:
- Registration as a legal entity in compliance with relevant local laws.
- Proven experience in the supply and installation of electrical components, specifically AMF relays.
- Possession of necessary certifications that establish the technical competence and product quality.
Technical Requirements
The EGA-250 AMF Relay must comply with the following technical specifications:
- Operating Voltage: Defined limits according to industry standards.
- Protection features to prevent electrical faults.
- Reverse power protection and auto-reset functionalities. Each relay installation must be executed in accordance with defined installation protocols.
Financial Requirements
Bidders are required to provide a detailed financial proposal, including:
- A breakdown of costs associated with the supply of the relays.
- Installation charges.
- Taxes and additional fees to ensure comprehensive understanding of the financial commitment.
Document Submission Details
Bidders must submit all necessary documentation electronically through the designated tendering portal. This includes:
- Detailed technical and financial proposals.
- Bank guarantees or tender security where applicable.
- Relevant certifications and compliance documents.
Special Provisions
In line with government initiatives to encourage local businesses and innovation, special provisions are extended towards:
- Micro, Small, and Medium Enterprises (MSEs) benefiting from relaxed eligibility criteria.
- Startups qualifying for additional assistance in the tendering process.
Evaluation Process
Bid proposals will undergo a structured evaluation based on predefined criteria that comprise technical competency, financial viability, and overall offer comprehensiveness. Successful bids will demonstrate a well-articulated capability in delivering the required goods and services.
Delivery Locations
The successful bidder will be required to deliver the relays and conduct installation at designated locations specified by the Ministry of Coal. Detailed site specifications will be provided during the pre-bid meeting.
Contact Information
For further inquiries regarding this tender, interested parties should consult the official tendering portal or contact the Materials Management department directly.
By carefully understanding and preparing for this tender, potential bidders can strategically position themselves to fulfill the Ministry of Coal’s requirements for EGA-250 AMF relays, thereby contributing to the overarching goals of operational excellence, reliability, and compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating experience in supplying and installing electrical components, particularly AMF relays. Bidders must also possess the necessary quality certifications and adhere to applicable local laws to ensure compliance with the ministry’s standards.
To participate, bidders must provide relevant certifications that verify both the quality and safety of the AMF relays. This includes compliance with national and international electrical standards, manufacturing certifications, and any additional proof of quality assurance processes employed by the supplying entities.
The registration process involves submitting an online application through the designated tendering portal. This includes completing a vendor profile, providing required documentation that demonstrates eligibility, and agreeing to the terms and conditions as stipulated in the tender documentation.
The accepted document formats include PDF, DOC, and XLS, ensuring that all submissions are legible and maintain formatting. Proposals must be submitted electronically on the official portal to prevent any discrepancies and enhance the evaluation process.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of the financial requirements. This deposit assures the Ministry of Coal of the bidder’s seriousness in pursuing the tender and will be refunded upon completion of the evaluation process. Further information regarding performance security requirements and payment terms will be outlined in the tender documents.
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