Tender Title: BOQ BOQ BID
Tender Reference Number: GEM/2025/B/6156908
Issuing Authority/Department: Ministry of Coal, Materials Management
The Ministry of Coal invites tenders for the procurement of a comprehensive range of LAPTOP, ANTIVIRUS, and OFFICE 2021 products. This tender aims to establish a reliable source for high-quality computing tools and software that facilitate efficient operation and enhance productivity within the department.
Scope of Work and Objectives
The primary scope of work encompasses the supply of 9 units of various laptops, antivirus solutions, and the Microsoft Office 2021 suite. The objectives include:
- Ensuring availability of the latest technology in IT equipment for effective management of departmental tasks.
- Enhancing cybersecurity through reliable antivirus solutions.
- Providing workforce with the updated software necessary for productivity and efficiency.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria which include:
- The bidder must be a registered entity with the required licenses.
- Compliance with statutory regulations pertaining to government contracts.
- Proven experience in supplying IT equipment and software solutions of a similar nature.
Technical Requirements
This tender involves specific technical requirements such as:
- Provision of laptops meeting predefined specifications in terms of processing speed, RAM, storage, and battery life.
- Antivirus software must comply with industry standards and offer comprehensive protection against potential threats.
- Microsoft Office 2021 licenses should be provided in line with departmental needs.
Financial Requirements
Bidders must provide a valid financial proposal ensuring:
- Competitive pricing based on current market trends.
- Inclusion of any additional costs related to installation, training, or maintenance if applicable.
- Clear payment terms that comply with government standards.
Document Submission Details
Interested bidders are required to submit their proposals electronically via the designated e-procurement platform. The submissions must include:
- Technical and financial bids.
- Supporting documents verifying eligibility and compliance with requirements.
- Any necessary certificates or declarations as outlined in the tender documentation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups in line with government initiatives. Special provisions include:
- Benefits designed to promote MSEs, such as procurement preferences and relaxed eligibility criteria.
- Encouragement to adhere to 'Make in India' policies, fostering local manufacturing and sourcing.
Evaluation Process
The proposals will undergo a comprehensive evaluation process, which will involve:
- Assessment of both technical and financial bids.
- Scoring based on predefined parameters to ensure fair competition.
- Notification to successful bidders detailing the criteria for selection.
Delivery Locations
The delivery of the items specified in the tender will be executed at designated locations as per the instructions provided in the successful bid agreement. Bidders should ensure their logistics capabilities can accommodate delivery requirements.
Contact Information
For further inquiries regarding this tender, bidders may refer to the official communications from the Ministry of Coal. Although specific contact details are not provided, they are encouraged to visit the official website for more information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered entity with all necessary licenses and validations in place. Additionally, bidders must demonstrate compliance with relevant statutory regulations required for government contracts. This ensures that all participants adhere to the expected standards and are capable of fulfilling the contract obligations competently. It is crucial for bidders to validate their experience in supplying similar IT products and services.
When submitting the tender, bidders must attach several vital documents, including industry-standard certificates proving compliance with technical and regulatory requirements. These may include certifications for the laptops, antivirus software, and licenses for Microsoft Office 2021. It’s essential to ensure that all provided documents are current and reflect the capabilities of the products being proposed, thus meeting the required quality standards.
Bidders can submit their applications via the designated e-procurement platform designed by the Ministry of Coal. The process requires them to upload their technical and financial bids along with supporting documents that verify both eligibility and compliance with the tender requirements. Adhering to the submission guidelines is imperative to ensure the tender proposals are considered during the evaluation process.
Bidders may be required to submit an Earnest Money Deposit (EMD) as part of their tender proposal to demonstrate commitment and financial capability. The EMD is refundable upon completion of the tender process. Additionally, successful bidders will be required to provide performance security within the specified period post-award, ensuring compliance with the execution of the contract terms.
This tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing them beneficial access to procurement processes. MSEs will receive preferential treatment, including potentially lower eligibility criteria and enhanced opportunities to compete. Additionally, alignment with the Make in India initiative can facilitate greater support for local businesses, fostering growth within the sector.
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