Tender Title: Invitation for Bids for Material Supply
Reference Number: 5d348490
Issuing Authority: Ministry of Mines
Department: Materials
Scope of Work and Objectives
The Ministry of Mines invites bids for the supply of specialized materials, specifically focusing on MAIN CARTRIDGE REF XLP77 2524 FOR ELB12 and SAFETY CARTRIDGE ELB12. The objective of this tender is to procure high-quality materials that meet stringent industry standards, ensuring compliance with operational requirements.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a legally registered entity or company in the relevant industry.
- Must have prior experience of supplying similar materials to government or large private sector entities.
- Should possess a valid GST registration and necessary compliance certifications.
- Must demonstrate financial stability through audited financial statements of the past three years.
Technical Requirements
Bidders must adhere to the following technical specifications:
- Specification Compliance: All materials must comply with industry quality standards applicable for MAIN CARTRIDGE REF XLP77 2524 and SAFETY CARTRIDGE ELB12.
- Quality Assurance: All products must undergo rigorous testing to ensure durability and reliability before delivery.
- Documentation: Detailed technical specifications and compliance certificates must be provided with the bid documentation.
Financial Requirements
Bidders should note the following financial stipulations:
- A Bid Security (Earnest Money Deposit - EMD) is required as part of the bid submission, the details of which can be found in the tender document.
- Bidders must also provide a detailed financial proposal including price per unit, taxes, and any additional charges.
Document Submission Details
All bids must be submitted through the designated online procurement platform. Required documents include:
- Bid submission forms
- Technical specifications documents
- Financial proposal
- Proof of eligibility and compliance documents
Special Provisions
The bidding process includes special provisions for Micro, Small, and Medium Enterprises (MSEs), as well as startups. These provisions aim to simplify the bidding process, including relaxation in experience requirements and reduced EMD amounts.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Technical compliance to required specifications
- Financial reliability and competitive pricing
- Company’s past performance and delivery capabilities
Delivery Locations
Successful bidders will be required to deliver materials at specified locations as outlined in the subsequent communication post-contract award. The locations include but are not limited to government project sites across the nation.
Contact Information
For any inquiries regarding this tender, potential bidders are encouraged to reach out via the official contact method as listed in the tender document guidelines. Ensure to stay in compliance with the submission formats and requirements stipulated by the Ministry.
This tender invites quality bidders capable of fulfilling technical and financial requirements while contributing to successful project implementation objectives laid out by the Ministry of Mines.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with necessary certifications such as GST, demonstrating prior experience in supplying similar materials, and showcasing financial stability with the submission of audited financial statements.
Bidders must provide necessary certificates including valid GST registration, compliance to industry standards, and any additional regulatory approvals pertinent to the materials being supplied. These documents ensure adherence to the quality and safety parameters expected by the Ministry of Mines.
To complete the registration process, interested entities must visit the online procurement portal, create an account, and ensure all necessary compliance documentation is ready for submission along with the bid proposal. Clear guidance on submission formats and requirements is available on the portal.
Bidders need to submit an Earnest Money Deposit (EMD) as a financial guarantee to participate. Additionally, a performance security bond may be necessary post-award to ensure compliance with contract obligations, as detailed in the contract terms.
Yes, there are several benefits for MSEs, including relaxed eligibility criteria, lower financial bid security requirements, and potentially limited competition zones to enhance participation and support local businesses. This aligns with government initiatives aimed at promoting MSEs in procurement processes.
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