Tender Title: Supply of Spare Parts
Reference Number: 6682fee6
Issuing Authority/Department: Ministry of Mines, Materials Department
The Supply of Spare Parts tender aims to procure various essential components for maintenance and operations, specifically targeting efficient and durable replacements that are vital for machinery and equipment used across various sectors. The scope includes the supply of two main categories of items, namely: 1) Material Code -23706510531 - SP FOR SCREW COMP TYPE VM 137 and 2) Material Code -23730036881 - FILTER INSERT. This tender highlights the commitment to quality and reliability, ensuring that all supplied parts meet operational standards.
Scope of Work and Objectives
The objective of this tender is to support the operational requirements by delivering high-quality spare parts that comply with industry standards. Bidders will be required to submit their proposals detailing the specifications of the offered parts, including compatibility with existing systems, durability, and compliance with safety regulations.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Be a registered entity in accordance with government guidelines.
- Have sufficient experience in supplying similar spare parts with documented proof.
- Possess valid manufacturer or dealership authorization for the offered products.
Technical Requirements
The technical specifications for the spare parts should conform to:
- Manufacturer certification relevant to the components.
- Compliance with quality assurance standards applicable to industrial supplies.
- Potential bidders are encouraged to showcase any testing certifications or quality documentation that aligns with the required standards.
Financial Requirements
Bidders shall be required to submit:
- Complete financial statements for the past three years.
- Evidence of financial stability and capacity to undertake the contract.
- An Earnest Money Deposit (EMD) as specified by the tender documents, which shall be refunded upon the completion of the selection process.
Document Submission Details
Interested bidders must ensure that their proposals, including all relevant documents, are submitted via the designated online platform in accordance with the submission guidelines provided. Specific formats and requirements will be detailed further in the tender documentation.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, promoting inclusivity in the bidding process. This initiative aims to encourage participation from smaller firms, whereby specific benefits and concessions may apply to enhance competitiveness.
Evaluation Process
The evaluation will follow a structured process whereby submitted bids will be assessed against predefined criteria for both technical and financial aspects. Special emphasis will be placed on the quality of the offerings, financial reliability, and compliance with the tender specifications. The bids will be ranked, and selections made based on the overall score.
Delivery Locations
The delivery locations for the spare parts will be specified in the final tender documents, which will indicate where the supplies should be sent. Bidders will also be responsible for ensuring timely logistics to these locations.
Contact Information
For bidding inquiries related to 6682fee6, please refer to the official contact details provided in the tender documents.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating sufficient experience in supplying similar spare parts, and possessing valid manufacturer or dealership authorization for the offered products. Bidders should also ensure compliance with local business regulations and standards to increase their chances of successful participation.
Bidders are required to provide various certificates, including manufacturer’s certifications for the spare parts, quality assurance certifications pertaining to industry standards, and any relevant testing or compliance documents that validate the products’ fit for purpose. Furthermore, financial statements for the last three years will be necessary to establish fiscal stability.
To register for this tender process, potential bidders must access the designated online tender platform where registration guidelines are provided. Following the outlined process, bidders will submit their account details and company documents. Once registration is complete, they will gain access to the tender documents and further instructions for submission.
Successful bidders are required to adhere to the payment terms outlined in the tender documentation, which typically stipulates milestone-based payment upon delivery and acceptance of the goods. Additionally, a performance security may be required, varying in percentage based on the bid amount, ensuring compliance with contractual obligations throughout the delivery period.
The evaluation and selection process involves a thorough examination of the submitted bids against the tender criteria, focusing on both technical and financial components. Each proposal will be scored using a weighted system, and bids will be ranked accordingly. The notification of results will be communicated through the same portal where the tender was submitted, ensuring transparency and clarity in the selection process.
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