Tender Title: Custom Bid for Services - Upkeep of Electrical Sub Stations, Switch Yards, Transformers Rooms
Reference Number: GEM/2025/B/6152537
Issuing Authority: Ministry of Mines, Department of Materials

The scope of work for this tender focuses on the upkeep of electrical sub stations, switch yards, and transformer rooms. This encompasses regular maintenance, troubleshooting, and necessary repairs to ensure optimal performance and safety compliance in the electrical infrastructure. Prospective bidders must demonstrate their capability to manage and execute maintenance activities efficiently while minimizing downtime.

Objectives

This tender aims to:

• Ensure continuous operation of electrical services.
• Reduce risks associated with electrical failures.
• Maintain compliance with prevailing standards and regulations.
• Improve overall efficiency within electrical systems.

Eligibility Criteria

Bidders must meet specific eligibility requirements to participate in the tender. This includes being a registered entity in relevant electrical maintenance and service sectors. Additionally, bidders should possess a valid trading license and have a minimum experience of three years in similar services.

Technical Requirements

Bidders must adhere to the technical specifications outlined below:

• Experienced personnel with specialized skills in electrical maintenance.
• Adequate tools and equipment for carrying out maintenance tasks.
• Proven track record of similar work in the past.
• Ability to address both scheduled and unscheduled maintenance needs.

Financial Requirements

Participants in this tender are required to provide comprehensive information concerning their financial capabilities. This includes submitting documents demonstrating adequate cash flow and prior project funding. Bidders may also need to submit their annual turnover for the last three financial years.

Document Submission Details

All documentation must be submitted electronically via the designated e-portal. Bid submissions should include:

• Completed tender documents.
• Proof of eligibility (certificates and registrations).
• Financial statements. Any deviation from the specified submission format may result in disqualification.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), providing benefits such as lower earnest money deposit (EMD) requirements and potential price preferences during the evaluation process. Startups are also encouraged to apply, benefiting from relaxed eligibility criteria where applicable.

Evaluation Process

Bids will be evaluated based on:

• Compliance with eligibility and technical requirements.
• Financial standing and capacity.
• Quality of previous work, if applicable.
• Price submissions, where the most competitive bid will be prioritized.

Delivery Locations

The delivery locations for this tender include various sites designated by the Ministry of Mines across the country, specifically focusing on areas where electrical infrastructure is critical.

Contact Information

For additional inquiries regarding this tender, bidders may reach out through the official contact channels provided on the e-portal or the Ministry of Mines' website. It is encouraged that prospective bidders clarify any concerns before the submission deadline.