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Tender Title: MATCING PAIR OF BOTH TOP AND BOTTOM HOUSING FOR HANSEN GEAR BOX MODEL-QVPE-3UDL-25
Tender Reference Number: GEM/2025/B/6099077
Issuing Authority: Ministry of Mines, Materials Department
The purpose of this tender is to solicit bids for the matching pair of both top and bottom housing for the Hansen Gear Box, specifically the model QVPE-3UDL-25. This tender is an essential procurement process aimed at ensuring the quality and availability of gear box housings necessary for ongoing operational needs in various applications within the mining sector.
Scope of Work and Objectives
The scope of this project involves providing a complete set of housing components that meet the precise specifications of the Hansen Gear Box model QVPE-3UDL-25. The objectives include ensuring compliance with technical requirements, delivering components within the specified timelines, and fulfilling quality control standards that guarantee optimal performance in mining operations.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which typically include:
- Registration as a legal entity able to carry on commercial activity.
- Demonstrated experience in supplying similar components or products, especially within engineering or related sectors.
- Financial stability to undertake supply commitments.
Technical Requirements
Bidders should adhere to stringent technical specifications outlined in the tender documentation. This includes the production processes involved, material specifications, and adherence to quality standards established for the Hansen Gear Box model. Additional certifications or compliance with relevant industry standards may also be required.
Financial Requirements
Bidders must provide a comprehensive financial proposal along with necessary documents to support their offers. This will include details such as pricing, tax information, and acceptable payment methods, ensuring transparency throughout the procurement process.
Document Submission Details
All tender submissions must be complete and submitted in accordance with the guidelines specified. This includes the submission of a technical bid, financial bid, and any additional documentation required that supports the bid proposal. Detailed instructions regarding the submission format and mode will be provided in the tender document.
Special Provisions
This tender includes potential benefits for Micro, Small, and Medium Enterprises (MSEs) and startups as recognized under current government policies, such as relaxation of certain eligibility criteria or financial incentives to promote participation from smaller entities.
Evaluation Process
The evaluation of bids will be conducted in a structured manner. Criteria will focus on compliance with technical specifications, price competitiveness, delivery capabilities, and quality assurance measures. All bids will be assessed to ensure they meet the required standards before final selection.
Delivery Locations
Delivery of the components shall be directed to specified locations that will be confirmed post-award. Timely delivery and adherence to stipulated timelines will be evaluated as part of the bid assessment.
Contact Information
While specific contact details will be provided in the tender documentation for queries related to the tender process, interested bidders are encouraged to review all documents released by the Ministry of Mines to ensure comprehensive understanding.
By adhering to the outlined requirements, bidders can significantly enhance their prospects of securing this tender, contributing to successful project outcomes in the mining and materials sector.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of commercial operations, having experience in supplying similar components, and demonstrating financial stability. It is also essential that bidders comply with any specific industry standards applicable to the Hansen Gear Box model to ensure that their proposals are considered valid.
Bidders are required to meet the technical specifications as outlined in the tender documentation. This includes compliance with material quality, production processes, and any specific performance standards for the Hansen Gear Box. Additionally, relevant industry certifications proving adherence to these specifications may be required.
Yes, the tender provides benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. This may include relaxed eligibility criteria and additional financial incentives aimed at encouraging participation by smaller entities, aligning with governmental initiatives to promote entrepreneurship.
For the submission of bids, interested parties are typically required to present their documents in specific accepted formats designated in the tender documentation. This often includes PDF or other standard electronic formats, which must facilitate easy review and access by the evaluation committee.
The evaluation and selection process will involve a thorough review of all submitted bids based on set criteria such as compliance with technical specifications, pricing, and delivery capabilities. Notifications regarding the outcomes of the evaluation will be issued to participating bidders after completion of the assessment process.
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