Tender Timeline
Tender Title: Hiring of Eight (08) Vehicles for GGMs Duty for 12 Hours at Alumina Refinery, NALCO
Tender Reference Number: GEM/2025/B/6178411
Issuing Authority: Ministry of Mines, Materials Department
The Ministry of Mines is inviting bids for the hiring of eight (08) vehicles for the duty of General Managers and other officials at the Alumina Refinery of NALCO, located in Damanjodi. This tender aims to ensure that appropriate and reliable transportation is available for officials conducting their duties at the refinery, thereby facilitating efficient operations and mobility.
Scope of Work and Objectives
The primary objective of this tender is to provide high-quality vehicle services for at least 12 hours a day. Qualified bidders will be expected to deliver vehicles that are well-maintained, reliable, and capable of comfortably accommodating official personnel and transporting them to various operational sites within the refinery premises.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet essential requirements, including but not limited to:
- Being a legally registered entity under relevant laws.
- Having prior experience in providing vehicle hiring services or related services.
- Possessing valid commercial licenses and insurance necessary for the operation of the vehicles offered.
Technical Requirements
All offered vehicles must meet specific technical specifications such as:
- Being in excellent working condition.
- Complying with safety and emission standards applicable to the region.
- Having a seating capacity appropriate for multiple passengers.
- Being fitted with necessary safety features (seat belts, airbags, etc.).
Financial Requirements
Bidders should demonstrate financial stability through:
- Submission of audited financial statements for the past three years.
- Evidence of funds or bank guarantees to support operations during the contract term.
Document Submission Details
Bidders are required to submit their proposals, including all required certifications and supporting documents, electronically as well as in hard copy. Proposals must be clearly marked with the tender reference number and submitted by the specified deadline.
Special Provisions
The Ministry encourages bids from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them benefits in the evaluation process. This initiative aligns with the government's efforts to promote local businesses and ensure equal opportunity in procurement.
Evaluation Process
Bids will undergo a thorough evaluation based on price, technical compliance, and prior experience. Emphasis will be placed on financial robustness and the ability to meet the required services effectively. The evaluation process aims to ensure transparency and fairness, with selected bidders notified promptly.
Delivery Locations
The selected vehicles are to be stationed and operate within the Alumina Refinery premises at Damanjodi. Bidders are expected to factor in travel logistics when offering their services.
Contact Information
For further inquiries or clarifications regarding this tender, interested bidders may contact the Materials Department of the Ministry of Mines at [insert email] or [insert phone number].
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having previous relevant experience in providing vehicle hiring services, and possessing valid commercial licenses and insurance. This ensures that all bidders meet industry standards and are capable of delivering reliable vehicle services.
The vehicles offered must comply with local safety and emission standards, be in excellent working order, and feature adequate seating capacity along with necessary safety equipment. Adhering to these technical specifications is crucial for ensuring the safety and comfort of the personnel.
Bidders need to provide a performance security as part of their proposal. The payment terms will typically include milestones based on service delivery or a fixed monthly payment structure. Detailed terms will be outlined in the tender documents post-evaluation.
Bids must be submitted both electronically and in hard copy. The electronic submission should be done through the designated e-procurement platform, while hard copies must be sent to the Ministry of Mines, adhering to the instructions laid out in the tender documentation.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These businesses may be provided additional points in the evaluation process to enhance their competitiveness and support local economic growth.
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