Supply of Fire Resistant Lubricating Oil
FIRE RESISTANT LUB OIL

Tender Timeline
Tender Title: Supply of Fire Resistant Lubricating Oil
Tender Reference Number: 18b90fcad
Issuing Authority: Ministry of Mines, National Aluminium Company Limited, Bhubaneswar
Department: Materials
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply of Fire Resistant Lubricating Oil. The total quantity required for this tender is 35,700 liters. This product is critical for operations requiring hydraulic fluids that can withstand extreme conditions without compromising safety standards. Bidders are expected to provide quality oil that aligns with industry standards, enhancing operational efficiency while ensuring safety by minimizing fire hazards.
Eligibility Criteria
Eligible bidders must be registered entities with a reputation for delivering quality lubricants and must fulfill the requirements set forth in the tender documentation. Specific eligibility criteria include prior experience in handling similar products and a proven track record in supplying Fire Resistant Lubricating Oils.
Technical Requirements
Bidders must comply with the stated technical specifications described in the tender documents. The oils must adhere to relevant quality standards, ensuring they are suitable for various applications as outlined. Detailed specifications can be accessed in the linked documents within the tender portal.
Financial Requirements
Bidders are required to submit financial documents that demonstrate their financial stability and ability to fulfill the contractual obligations. Additionally, all bidders must prepare to bid using either the two-packet method or the single packet approach, as specified.
Document Submission Details
Bids must be submitted electronically via the official Gem Portal, ensuring that all required documentation is included. Detailed instructions for submission formats and protocols are available in the main tender document located here.
Special Provisions
This tender may provide benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting participation from these sectors. Bidders seeking exemptions from experience or turnover criteria must submit supporting documents that validate their eligibility for such exemptions.
Evaluation Process
Bidders will be evaluated based on the "Total Value Wise Evaluation" method. The evaluation will assess both technical and financial proposals to ensure compliance with all requirements. The highest priced bid elimination clause, denoted as H1, will apply during the selection process.
Delivery Locations
The delivery location for the supplied products will be communicated upon finalizing the tender agreement. Bidders must ensure they can fulfill all logistical requirements for timely delivery.
Contact Information
For any inquiries related to this tender, bidders are advised to refer to the official communication channels provided in the tender portal. Specific contact information for the department may also be found within their official documents.
For additional insights, the tender includes supporting documents regarding specifications and categories of products where trials are permitted, which can be accessed via the links below:
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering Fire Resistant Lubricating Oil. Bidders must demonstrate a history of supplying similar products and adhere to stipulated criteria within the tender documentation.
Bidders must submit relevant certificates that validate their compliance with industry standards for Fire Resistant Lubricating Oil. These may include quality assurance certifications, financial stability proofs, and any other certificates specified in the tender documents.
To register for bidding, interested parties must create an account on the Gem Portal and follow the registration procedure outlined. Detailed instructions can be found in the tender documentation.
Bidders should submit their proposals in the formats specified in the tender documentation. Typically, accepted formats include PDF and Word, ensuring that all documentation is accessible and fulfills submission guidelines.
The technical specifications for the lubricating oil are detailed in the linked specification document. Bidders must ensure that their products meet or exceed these technical requirements to qualify.
Yes, the lubricants must comply with established quality standards relevant to lubricating oils, ensuring they are appropriate for various operational applications.
Bidders are required to comply with all guidelines established in the tender documents, including technical specifications, financial documentation, and submission requirements to ensure eligibility.
Testing criteria for the Fire Resistant Lubricating Oil will be outlined in the specifications. Bidders should ensure that they can provide samples for quality assurance testing upon request.
Bidders must submit an EMD as a part of their financial offer, the specifics of which can be found in the tender documentation. This deposit serves as a security measure during the evaluation process.
Post-award, a performance security will be required from the successful bidder. The specifics, including amount and submission guidelines, are detailed in the tender documentation.
Payment terms will be specified in the contractual agreement, and bidders should familiarize themselves with the payment modalities presented in the tender documentation.
Bidders will be evaluated based on the financial offer submitted, with focus on the total value offer. The process aims to ensure the best price for the quality of Fire Resistant Lubricating Oil offered.
Bids must be submitted electronically through the Gem Portal, adhering to the formats and requirements delineated in the tender documents.
While specific dates are not included, bidders should consult the Gem Portal for a complete timeline of the tendering process, including submission, opening, and evaluation activities.
Bidders will be notified through the Gem Portal regarding the results of their submissions along with any subsequent actions required.
MSEs may receive benefits that facilitate participation, including relaxed eligibility criteria and potential priority in awarding contracts as stipulated in government policies.
Yes, this tender encourages participation from startups, with provisions in place to assist in their involvement and consideration in the bid evaluation process.
Bidders are encouraged to adhere to the ‘Make in India’ initiative by promoting local manufacturing and sourcing, thus contributing to domestic industrial growth and sustainability.
Tender participants must comply with local content requirements, ensuring that a specified percentage of the product is sourced from domestic industries as per procurement guidelines.
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