Tender Title: Unitary Air Conditioner (Window AC) Supply

Reference Number: GEM/2025/B/6046255

Issuing Authority: Ministry of Mines, Materials Department

The Unitary Air Conditioner (Window AC) supply tender invites proposals for the procurement of 13 units of Window Air Conditioners (V2) that comply with IS 1391 (Part 1) standards. This initiative aims to enhance comfort within government facilities and ensure efficient climate control systems are in place.

Scope of Work and Objectives

The primary objective of this tender is to acquire high-quality Window AC units that meet specified technical standards. These units will be installed in various government locations, requiring adherence to both performance and energy efficiency standards.

Eligibility Criteria

Interested bidders must ensure they meet the following eligibility requirements:

• Must be a registered entity, compliant with applicable laws.
• Proven experience in supplying similar HVAC products.
• Previous successful projects in government or commercial sectors will be advantageous.

Technical Requirements

Proposed Window AC units must adhere to the following technical specifications:

• Compliance with IS 1391 (Part 1) standards.
• Adequate cooling capacity suitable for specified areas.
• Energy efficiency ratings (EER) must meet a minimum threshold.
• Units should include necessary features such as variable speed compressors and improved air filtration systems.

Financial Requirements

Bidders are required to demonstrate their financial capability to undertake the contract, which includes:

• Submit financial statements for the past three years.
• Provide evidence of sufficient working capital.
• The submission of a Performance Security to guarantee contract fulfillment.

Document Submission Details

Bidders must submit their proposals through the specified electronic platform, ensuring all required documentation is included:

• Technical proposal with specifications, including compliance confirmation.
• Financial bid in the designated format.
• Necessary certifications and licenses.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, enabling them to participate in the bidding process by offering incentives such as relaxed eligibility criteria and support mechanisms.

Evaluation Process

Proposals will be evaluated based on the following criteria:

• Compliance with technical requirements.
• Price competitiveness and overall value offered.
• Supplier capability and past performance.
  Bidders will be shortlisted through a two-stage evaluation process, focusing on both technical and financial proposals.

Delivery Locations

The Window AC units will be delivered to designated government facilities, with specific delivery locations communicated to successful bidders post-selection.

Contact Information

For further inquiries, bidders are encouraged to refer to the official communications channel established by the Ministry of Mines. Detailed contact information can be found in the official tender documentation provided on the electronic procurement platform.