Medical Education Department Uttar Pradesh Tender by Dr. Ram Manohar Lohia Institute Of Medical Sciences (GEM/2025/B/6136354)
Operation And Maintenance Of Substation - Complete System
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Tender Title: Operation And Maintenance Of Substation - Complete System
Reference Number: GEM/2025/B/6136354
Issuing Authority/Department: Medical Education Department, Uttar Pradesh
The Operation and Maintenance of Substation - Complete System tender aims to procure services for the efficient and reliable functioning of substations, a vital component in the electrical distribution network. The primary objective is to ensure that all operational protocols are adhered to while enhancing the overall efficiency of the substation systems.
Scope of Work and Objectives
The scope encompasses comprehensive operations including the maintenance and management of substation facilities. Participants are tasked to provide routine inspections, preventive maintenance, emergency repairs, and performance evaluations to ensure uninterrupted power supply throughout the region. The selected contractor must demonstrate expertise in advanced electrical systems, ensuring that all equipment operates optimally.
Eligibility Criteria
To qualify for this tender, bidders must be a registered entity and possess experience in similar maintenance projects. Additionally, firms should meet set financial thresholds and have the necessary manpower and technical expertise to manage complex electrical systems.
Technical Requirements
Bidders are required to have in-depth knowledge of the electrical engineering field along with specialized qualifications in substation operations and maintenance. The use of modern tools and technologies for diagnostics and performance assessments is a mandatory condition. Furthermore, compliance with safety standards and any other applicable regulatory frameworks is essential.
Financial Requirements
The bidders should demonstrate sound financial health by providing audited financial statements for the last three fiscal years. Also, a requisite Earnest Money Deposit (EMD) is mandatory to ensure commitment towards the bid process.
Document Submission Details
Bidders must submit their proposals electronically through the designated platform along with all supporting documents including eligibility certificates, financial documents, technical specifications, and relevant registrations. It's crucial that all submissions adhere to the prescribed formats for acceptance.
Special Provisions
The tender has outlined special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxed eligibility norms and financial support mechanisms to encourage participation from emerging businesses.
Evaluation Process
Proposals will be evaluated based on their technical capabilities and financial bids. The evaluation team will assess the technical documents for compliance with the outlined scope and requirements, followed by a detailed review of the financial aspects to ensure value for money.
Delivery Locations
Services will be rendered at designated substations across the state of Uttar Pradesh, and specific locations will be detailed in the tender documentation upon final selection.
Contact Information
Participants can reach out for clarifications or inquiries as needed. It is important to follow the official communication channels specified in the issued tender documentation to ensure continuity and avoid any misinformation.
For additional details, ensure to consult the full tender document available through the issuing authority’s platform. Engage actively in the bidding process to harness the opportunity for contributing towards the operational efficiency of electrical substations, thereby enhancing the overall energy distribution in Uttar Pradesh.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with the relevant authorities, possessing significant experience in electrical operations and maintenance, and meeting specific financial criteria. Bidders need to demonstrate the ability to handle the complexities associated with substation management effectively and must have the necessary qualifications and certifications in related fields.
Bidders are required to present several certificates, including proof of registration, relevant industry certifications, and financial documents such as audited financial statements. Additionally, compliance certificates that affirm the bidder’s adherence to safety standards and technical guidelines for electrical systems are also necessary for evaluation.
To register for the tender, interested bidders must create an account on the designated online platform. All documents should be submitted in accepted formats, primarily PDF or DOC, ensuring they are complete and legible. Registered users will receive guidance regarding the specific formats required for each document type within the online submission system.
Upon winning the tender, the payment terms typically involve an initial deposit followed by milestone-based payments aligned with project deliverables. Furthermore, a performance security deposit, usually a percentage of the total contract value, must be submitted as a guarantee for fulfilling the stipulated terms within the project timeline, ensuring accountability and quality of service.
MSEs may benefit from the tender through reduced eligibility criteria, financial assistance, or incentives that promote competitive participation. These provisions aim to create an inclusive environment allowing MSEs to engage actively in large contracts, thus contributing to economic growth and diversification in the sector. Additionally, compliance with government policies such as ‘Make in India’ ensures that local businesses have more opportunities within the framework of public procurement initiatives.
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