Tender Title: Operation And Maintenance Of HVAC System - Complete System

Reference Number: GEM/2025/B/6139654
Issuing Authority: Medical Education Department Uttar Pradesh

Scope of Work and Objectives

The scope of this tender includes the comprehensive operation and maintenance of a Heating, Ventilation, and Air Conditioning (HVAC) system. The primary objective is to ensure efficient and uninterrupted operation of the HVAC systems within the facilities operated under the Medical Education Department. This will encompass routine maintenance, emergency repairs, and necessary upgrades to ensure optimal performance and compliance with safety and quality standards.

Eligibility Criteria

Eligible bidders must be registered entities capable of demonstrating experience in HVAC system operations and maintenance. Companies should meet specific industry standards and provide evidence of previous successful projects in a similar domain. Further, bidders must possess the requisite certifications and functional capabilities as specified further in this document.

Technical Requirements

Bidders are required to demonstrate technical proficiency in maintaining HVAC systems, which includes, but is not limited to, knowledge of associated control systems, air quality standards, and capacity to provide regular service schedules. Adequate tools and personnel should be maintained to satisfy the operational needs and to respond effectively to emergencies.

Financial Requirements

Potential bidders must provide a cost proposal as part of their bid submission. This proposal should clearly break down all costs associated with the operation and maintenance of the HVAC system, including labor, materials, and any contingency costs. Bidders must demonstrate financial stability through appropriate financial documentation.

Document Submission Details

All proposals need to be submitted electronically through the designated portal, adhering to specific formats and guidelines outlined within the tender documentation. Submission should include a signed letter of intent, technical bid, and financial bid, clearly differentiated and organized for ease of evaluation.

Special Provisions

The Medical Education Department is keen on supporting Micro, Small, and Medium Enterprises (MSEs). Therefore, bidders qualifying under MSE may receive preferential consideration during the evaluation process. Furthermore, provisions supporting startups are also encouraged under this tender.

Evaluation Process

Bids will undergo a rigorous evaluation process based on predetermined criteria, which includes technical capability, financial proposals, and the bidder's overall experience. The Medical Education Department will conduct this evaluation to ensure that only the best and most capable contractors are awarded the contract.

Delivery Locations

The operational scope of the HVAC system maintenance applies to various medical facilities within Uttar Pradesh under the purview of the Medical Education Department. Detailed delivery locations will be provided upon finalization of contracts with successful bidders.

Contact Information

For further inquiries regarding this tender, please refer to the contact details provided within the official bid documents on the submission platform. We encourage bidders to reach out for any clarifications they may require.