Medical Education Department Uttar Pradesh Tender by Directorate Of Medical Education And Training (GEM/2025/B/6174515)
Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Compl
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Title: Operation And Maintenance Of HVAC System - Complete System
Reference Number: GEM/2025/B/6174515
Issuing Authority: Medical Education Department, Uttar Pradesh
The Medical Education Department of Uttar Pradesh invites tenders for the Operation and Maintenance of HVAC System (Heating, Ventilation, and Air Conditioning System). This tender encompasses comprehensive services required to ensure optimal functioning and longevity of HVAC systems within designated facilities.
Scope of Work and Objectives
The objective of this tender is to select a qualified contractor to provide effective maintenance and operation services for various HVAC systems installed throughout health and educational institutions. The tasks will cover preventive maintenance, troubleshooting, repair services, and ensuring compliance with relevant safety and operational standards.
Eligibility Criteria
To be eligible for consideration, bidders must meet the following requirements:
- Must be a registered entity and possess a valid business license.
- Experience in HVAC system operation and maintenance for a minimum number of years.
- Demonstrated capability in handling HVAC projects of similar nature and scope.
Technical Requirements
Bidders are expected to provide:
- Detailed proof of experience and qualifications of personnel assigned to the project.
- Maintenance plans that adhere to industry best practices and standards.
- Evidence of past projects or case studies demonstrating successful management of HVAC systems.
Financial Requirements
- Submission of a detailed financial proposal outlining costs associated with the services offered.
- Proof of financial stability, including recent audits or financial statements.
Document Submission Details
Interested bidders must prepare and submit the required documentation in accordance with the provided formats. All submissions must be complete and submitted by the designated deadline to ensure consideration.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply. They may receive certain benefits, including relaxed eligibility criteria, enhanced evaluation points, and potential financial incentives.
Evaluation Process
The evaluation will be conducted systematically, focusing on technical capability, financial health, and past performance metrics. Bidders will be assessed on their ability to meet or exceed the defined criteria.
Delivery Locations
All services will be performed across specified facilities managed by the Medical Education Department, with locations to be detailed in the final bid documents.
Contact Information
For further inquiries regarding the tender, bidders may refer to the official communication channels of the Medical Education Department, Uttar Pradesh.
In summary, this tender for the Operation and Maintenance of HVAC System provides an excellent opportunity for contractors specializing in HVAC services. Eligible businesses are encouraged to meticulously prepare their submissions to meet the defined criteria and take part in the selection process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with a valid business license, possessing experience in HVAC operation and maintenance for two or more years, and demonstrating past project successes of similar scope. Bidders must adequately fulfill these requirements to participate in the evaluation process.
Bidders are required to submit relevant certificates that demonstrate compliance with industry standards, such as ISO certifications for quality management or relevant equipment safety certificates. It’s crucial to include all documentation that validates qualifications and experience in HVAC system operation.
The registration process involves submitting initial documentation that proves compliance with eligibility criteria. Bidders must prepare a proposal that aligns with the tender specifications, along with required certificates. Once completed, submissions must be made through the prescribed channels provided by the Medical Education Department.
Bidders should consider technical specifications that include the operational analysis of existing HVAC systems, compliance with local safety and environmental standards, and proposed maintenance protocols. All submitted plans must ensure the longevity and efficient operation of the installed HVAC systems.
Payment terms will likely be stipulated in the final contract and may include milestone payments based on service delivery or a fixed schedule. A performance security may be required, typically set as a percentage of the contract value, to ensure compliance with the agreed-upon service levels throughout the contract duration.
By addressing these FAQs, potential bidders are better equipped to navigate the tender process for the Operation and Maintenance of HVAC System successfully.
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