Medical Education Department Uttar Pradesh Tender by Dr. Ram Manohar Lohia Institute Of Medical Sciences (GEM/2025/B/6045509)

Tender Title: Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Complete System
Tender Reference Number: GEM/2025/B/6045509
Issuing Authority/Department: Medical Education Department Uttar Pradesh

Scope of Work and Objectives

The objective of this tender is to procure services for the Operation and Maintenance of HVAC Systems, including Heating, Ventilation, and Air Conditioning Systems. This includes complete system management, ensuring optimal energy efficiency, comfort levels, and adherence to safety and operational standards.

The scope encompasses routine maintenance, emergency repairs, and technical support. Moreover, contractors will be required to conduct regular inspections, system diagnostics, filter replacements, and ensure that HVAC units meet specified performance metrics. The overarching goal is to maintain uninterrupted service delivery within the designated healthcare facilities managed by the Medical Education Department.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity with relevant experience in HVAC operations and maintenance.
• Demonstrate previous experience in similar projects, preferably in the healthcare sector.
• Possess necessary licenses and certifications to operate HVAC systems in Uttar Pradesh.
• Financial stability to undertake the project, validated through financial documents.

Technical Requirements

Bidders must comply with specific technical specifications, which include:

• Adherence to industry standards for HVAC installations and operations.
• Use of energy-efficient components and systems.
• Commitment to environmental regulations during operations.
• Proven methodology for preventive maintenance and quick response to system failures.

Financial Requirements

All bidders must provide comprehensive financial proposals, including breakdowns of costs for materials, labor, and service fees. The financial requirements dictate that all costs must be inclusive of applicable taxes and service charges.

Document Submission Details

Bidders are required to submit all necessary documentation specifying their qualifications, financial bids, and technical proposals through the designated online submission platform. Details on document formats and submission procedures will be outlined during the bidding process, and any queries must be directed to the contact information provided in the tender documents.

Special Provisions

• Micro, Small, and Medium Enterprises (MSEs) will be given specific advantages in the evaluation process to promote local economic growth.
• Startups that comply with the eligibility criteria will also have certain benefits and support in the application process.

Evaluation Process

Evaluations will be conducted based on the submitted documents, technical capability, financial proposals, and compliance with project specifications. Selection criteria will ensure transparency, fairness, and adherence to the Make in India policy. The evaluation committee will assess the price evaluation considerations to ensure cost-effectiveness alongside quality service delivery.

Delivery Locations

The work scope is primarily situated within healthcare facilities across Uttar Pradesh, as specified by the Medical Education Department. All potential bidders must be prepared to deliver services and logistics effectively within the identified locations.

Contact Information

For any inquiries regarding the tender, bidders can refer to the official communication published in the tender documentation. A dedicated contact will facilitate any required clarifications throughout the bidding period.