Medical Education Department Uttar Pradesh Tenders (GEM/2025/B/6146418)
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Tender Timeline
Tender Title: Supply of Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6146418
Issuing Authority/Department
The Medical Education Department Uttar Pradesh is inviting tenders for the procurement of Split Air Conditioners.
Scope of Work and Objectives
The primary objective of this tender is to acquire 30 units of Split Air Conditioners, specifically of the type "Green AC, Wall Mount." The units will be utilized within healthcare facilities to ensure optimal temperature control and enhanced comfort for both patients and staff.
Key Responsibilities:
- Deliver the specified quantity of air conditioners.
- Ensure compliance with quality and performance standards established under this tender.
- Provide necessary installation support as per the requirements of the department.
Eligibility Criteria
To be eligible for submission, bidders must be registered entities with valid certifications. Criteria include:
- Proven experience in supplying HVAC equipment.
- Registration under applicable local authorities.
- Compliance with environmental guidelines.
Technical Requirements
The tender outlines several technical requirements that the proposed air conditioning units must meet:
- Energy efficiency ratings to comply with the latest environmental standards.
- Dimensions and installation guidelines as specified in the tender document.
- Warranty and service agreements following installation to ensure continuous operational efficiency.
Financial Requirements
Bidders are advised to prepare realistic financial bids. They must provide a detailed breakdown of costs, including:
- Pricing per unit.
- Installation and maintenance costs.
- Any applicable taxes and duties.
Document Submission Details
All necessary documentation must be compiled and submitted as specified in the tender guidelines. This includes:
- Completed bid forms.
- Supporting documents as outlined in the eligibility criteria.
- Proof of previous experience in similar projects.
Special Provisions
Provisions are in place to encourage participation by Micro, Small, and Medium Enterprises (MSEs) and startups:
- Preference in evaluation for bids submitted by registered MSEs.
- Support initiatives to assist startup bidders in complying with tender requirements.
Evaluation Process
The evaluation will be carried out based on the following criteria:
- Compliance with technical specifications.
- Financial feasibility and competitiveness of the bid.
- Overall delivery and service capability.
Delivery Locations
The delivery of the air conditioning units should be completed at designated healthcare facilities within the Uttar Pradesh region as specified in subsequent communication post-evaluation.
Contact Information
For further inquiries regarding this tender, bidders can reach out directly to the Medical Education Department Uttar Pradesh through official channels provided during the bid submission notification.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid registrations with local authorities, and demonstrating prior experience in supplying HVAC equipment. Bidders must ensure compliance with environmental guidelines to qualify for evaluation.
Bidders must provide necessary certificates such as company registration, GST registration, and any other relevant quality certifications for air conditioning units to validate their capability and compliance with industry standards.
To register, interested bidders should ensure they have all required documents in place. Typically, registration involves submitting forms and relevant documents to the issuing authority specified in the tender. Follow the detailed instructions provided in the tender documents to ensure successful registration.
The technical specifications necessitate that air conditioning units must have high energy efficiency ratings, specific dimensions, and installation specifications. The units should also include warranties as outlined in the tender document and be compliant with the latest environmental standards.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of the bidding process. The tender documents specify the EMD amount. Performance security will also be required, which ensures compliance with the terms of the contract upon successful bid acceptance. Detailed payment terms and conditions are outlined in the tender.
MSEs and startups may qualify for specific benefits under this tender, including evaluation preferences during the selection process and potential support in navigating tender requirements. Compliance with ‘Make in India’ policies and local procurement rules may further enhance their competitiveness in bidding for this contract.
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