Tender Title: Supply of Refrigerant Gas

Tender Reference Number: GEM/2025/B/6113617
Issuing Authority/Department: Ministry of Housing & Urban Affairs (MoHUA)

Scope of Work and Objectives

The objective of this tender is to procure refrigerant gas for various applications under the purview of the Ministry of Housing and Urban Affairs. The total quantity required is approximately 8,089 units of refrigerant gas, which will be used in cooling equipment to enhance energy efficiency and meet the growing demands of urban development projects across the country. The vendors are expected to ensure timely supply and adherence to quality and safety standards as mandated by regulatory authorities.

Eligibility Criteria

To participate in this tender, potential bidders must meet specific eligibility requirements. Eligible participants should be registered entities with the relevant industry certifications. Bidders should demonstrate experience in the supply of refrigerant gases and should possess a valid license for the operation in this category of goods. Additionally, compliance with local environmental and safety regulations is mandatory.

Technical Requirements

The technical requirements for this tender focus on the quality and specifications of the refrigerant gas. Bidders must provide documentation proving that their products meet established quality standards, including ISO certification, and possess required safety data sheets (SDS). The refrigerant gas must comply with the latest environmental laws, ensuring minimal impact on global warming potential (GWP) and ozone depletion potential (ODP).

Financial Requirements

All bidders must submit a Financial Proposal that includes pricing for the refrigerant gases specified in the tender. Furthermore, vendors should include details concerning their payment terms, duration of validity for quoted prices, and any relevant taxes or fees associated with the supply.

Document Submission Details

Bidders are required to submit all necessary documentation electronically through the designated procurement platform. This includes but is not limited to:

• Bid Proposal.
• Technical and Financial Documentation.
• Certificates of Eligibility.
• Compliance Documents.

Failure to provide complete documentation may result in disqualification from the tender evaluation process.

Special Provisions

This tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs) and encourage their participation. MSEs may benefit from certain relaxations in eligibility criteria and may receive preference during the evaluation process.

Evaluation Process

The evaluation of bids will be conducted based on criteria set forth by the Ministry, focusing on both technical and financial aspects. Bids must meet minimum benchmark requirements in terms of quality and compliance. A comprehensive review process will ensure that the best value for money is achieved.

Delivery Locations

Products must be delivered to specified locations as designated by the Ministry of Housing and Urban Affairs. Bidders are required to provide a schedule for delivery alongside their bid submission.

Contact Information

For any queries related to this tender, parties should reach out through the official channels provided on the procurement website. Clear contact details will facilitate communication regarding any clarifications needed by bidders.