Ministry of Information and Broadcasting Tender by All India Radio (GEM/2025/B/6106924)
Entry and Mid Level Desktop Computer
Tender Timeline
Tender Title: Supply and Installation of Entry and Mid Level Desktop Computer
Tender Reference Number: GEM/2025/B/6106924
Issuing Authority/Department: Ministry of Information and Broadcasting
The Ministry of Information and Broadcasting is issuing a tender for the supply and installation of Entry and Mid Level Desktop Computers. The primary objective of this tender is to enhance the technological resources available to the Ministry and improve operational capacity through the procurement of high-quality computer systems. Vendors are invited to submit their proposals for fulfilling this requirement effectively.
Scope of Work and Objectives
The scope includes providing all necessary components, including hardware and software, as well as ensuring proper installation and configuration. This tender seeks a single quantity of advanced desktop computer systems that can support the diverse tasks within the Ministry. The objective is to procure desktop computers that meet the latest technology standards to ensure optimal performance and longevity.
Eligibility Criteria
To qualify for participation, bidders must meet specific eligibility criteria. Primary requirements include:
- Being a registered business entity.
- Possessing a valid GST registration number.
- Demonstrating prior experience in providing similar equipment to government or other significant projects.
Technical Requirements
Bidders will need to specify the technical specifications of the proposed desktops, which should include but are not limited to:
- Processor type and speed.
- RAM size.
- Hard drive capacity.
- Graphics capabilities.
- Compliance with energy efficiency standards.
All proposed systems should be able to run the required software without performance issues and comply with the Ministry's quality standards.
Financial Requirements
Bidders must provide detailed pricing for the desktop systems as well as any additional costs related to installation and maintenance. A thorough breakdown of costs should be included along with the respective payment terms.
Document Submission Details
All submissions must be made electronically through the designated procurement portal. Required documentation includes:
- Technically compliant proposals.
- Financial bids.
- Relevant certifications.
Submissions should adhere to the prescribed format and include supporting documents illustrating compliance with the eligibility and technical requirements.
Special Provisions
This tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and startups, ensuring a streamlined process for these entities to participate in government procurement. Bidders claiming MSE status must provide valid documentation to that effect.
Evaluation Process
The evaluation of bids will be conducted based on several factors, including technical compliance, financial viability, and experience in the industry. The Ministry reserves the right to seek clarifications and conduct interviews with bidders to ensure complete understanding before selection.
Delivery Locations
The successful vendor will be required to arrange for delivery of the desktop systems to the Ministry's designated address. Transportation and logistics costs must be included in the financial proposal.
Contact Information
For further inquiries, potential bidders should refer to the official communications channel as indicated in the tender documents.
With this tender, the Ministry of Information and Broadcasting aims to significantly upgrade its technological capabilities, ensuring efficient and effective service delivery. Vendors are encouraged to submit competitive proposals that showcase compliance with both technical and financial requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding a valid GST registration, and demonstrating experience in supplying similar computer systems. Additional details might be required during the proposal submission to verify these qualifications.
The technical specifications require the desktop computers to include a specified processor type, RAM size, hard drive capacity, and graphics capability. Compliance with energy efficiency and operational standards is also crucial for the proposal to be considered.
While the Earnest Money Deposit (EMD) amount is specified in the tender documentation, it is essential for vendors to prepare this deposit to secure their bid. The EMD ensures commitment and is typically refunded following the completion of the procurement process.
Submissions should be made electronically through the official procurement portal. All required documents must be uploaded in the specified format ensuring compliance with tender guidelines. Keeping track of key timelines and deadlines provided in the documentation is essential during the submission process.
The tender includes specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage inclusive bidding. This may include relaxed eligibility criteria and additional scoring in the evaluation process to enhance participation from these sectors, in alignment with government policies.
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