Tender Title: Annual Maintenance Service for Centralized Air Conditioning System
Reference Number: GEM/2025/B/6129150
Issuing Authority/Department: Ministry of Information and Broadcasting

The Ministry of Information and Broadcasting is inviting proposals for the Annual Maintenance Service for Centralized Air Conditioning Systems. This tender aims to ensure the efficient operation and maintenance of the air conditioning systems in various facilities within its jurisdiction, thereby promoting a comfortable and conducive environment for personnel and visitors alike.

Scope of Work and Objectives

The selected contractor will be responsible for providing comprehensive maintenance services for the centralized air conditioning systems, which includes periodic inspections, preventive maintenance, emergency repairs, and provision of all necessary materials and replacement parts. The objectives of this tender are to enhance the reliability of HVAC systems, reduce downtime, and optimize operational costs while ensuring energy efficiency.

Eligibility Criteria

To be eligible for this tender, prospective bidders must meet specific eligibility criteria, including:

• Being a registered entity with legal standing.
• Demonstrating prior experience in maintaining similar HVAC systems.
• Submitting references from past clients in the government or corporate sectors.

Technical Requirements

Bidders must provide technical documentation that includes:

• Detailed descriptions of the maintenance methodologies.
• A list of qualified personnel with relevant certifications, such as HVAC installation and maintenance certifications.
• Evidence of adherence to quality standards and compliance with regulations pertaining to environmental and safety measures.

Financial Requirements

Proposals must include a detailed financial bid, which should consist of:

• A breakdown of costs associated with maintenance services.
• Proof of financial capacity to undertake the project, such as bank statements or credit lines.
• An Earnest Money Deposit (EMD) as specified in the contract documents.

Document Submission Details

All documentation must be submitted electronically via the designated procurement platform. Bidders should ensure all forced formats are adhered to and include:

• Technical proposal.
• Financial proposal.
• Supporting documents related to eligibility.

Special Provisions

Special provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups, including any applicable relaxations in financial and technical requirements. These provisions aim to encourage participation from smaller businesses and enhance local industry engagement.

Evaluation Process

Proposals will be evaluated based on pre-established criteria, including technical capability, experience, financial offering, and compliance with the tender requirements. The objective evaluation matrix will be utilized for fairness in selection.

Delivery Locations

The maintenance services will be required at various locations under the purview of the Ministry of Information and Broadcasting. A detailed list of locations will be provided to the shortlisted bidders.

Contact Information

For further inquiries regarding this tender, interested bidders may refer to the official communication channels as provided in the tender documentation. Ensure that you follow up on submissions or clarifications as necessary.

This tender represents a valuable opportunity for qualified service providers to partner with a prestigious government ministry, contributing to the effective functioning of its facilities and services.