Vehicle Hiring Service - Ministry of Information and Broadcasting
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2023; Local; Plain; 100Kms x 12Hrs; Round T
Tender Timeline
Tender Title: Vehicle Hiring Service
Reference Number: 23aedeff5
Issuing Authority
The Ministry of Information and Broadcasting is the issuing authority for this tender.
Scope of Work and Objectives
The objective of this tender is to procure Vehicle Hiring Services on a per vehicle-day basis for various categories including Sedan and SUV/MUV vehicles. The service shall include both local and outstation trips, ensuring flexibility in transportation for the Ministry's activities.
The specific categories include:
- Vehicle Hiring Service for Sedan - Local (100Kms x 12Hrs; Round Trip)
- Vehicle Hiring Service for Sedan - Outstation (300Kms x 12Hrs; Round Trip)
- Vehicle Hiring Service for SUV/MUV - Local (100Kms x 12Hrs; Round Trip)
- Vehicle Hiring Service for SUV/MUV - Outstation (100Kms x 12Hrs; Round Trip)
- Monthly Basis Cab & Taxi Hiring Services for Sedan (2400 km x 300 hours; Local)
Eligibility Criteria
To be eligible for participation in this tender, vendors must meet the following criteria:
- Be a registered and licensed vehicle service provider.
- Have a proven track record of providing vehicle hiring services.
- Comply with the technical and financial requirements outlined in the tender documentation.
Technical Requirements
Vendors must ensure the following technical criteria are met:
- Vehicles must be less than 5 years old.
- All vehicles should be compliant with pollution control standards.
- Each vehicle must be equipped with basic safety features.
Financial Requirements
Participants need to present comprehensive financial documentation that includes:
- Recent tax return statements.
- Financial statements to demonstrate capability to deliver the services.
- A bid price that is competitive and must remain valid for the duration specified.
Document Submission Details
Bids must be submitted in a complete format as specified in the tender documentation. All required documents must be provided in the formats specified to avoid disqualification.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in government contracts. Eligible MSEs may have the opportunity to benefit from relaxed eligibility criteria.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications
- Financial viability
- Service history and capability
Bids will be scored, and the highest scoring bidder will be awarded the contract.
Delivery Locations
Services will primarily be required in local areas as specified but may extend to outstation locales as per the client's request.
Contact Information
For further inquiries and assistance, please refer to the official contacts established by the Ministry of Information and Broadcasting, as they will provide direct guidance throughout the tendering process.
Conclusion
This tender represents a significant opportunity for qualified vendors to provide essential vehicle hiring services to the Ministry of Information and Broadcasting. Interested parties are encouraged to thoroughly review the tender documentation to ensure compliance with all tender conditions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a license to operate vehicle hiring services. Bidders should have prior experience and a proven track record in this sector. Additionally, compliance with technical criteria, such as vehicle age and safety standards, is essential. Financial stability must be demonstrated through submission of recent financial statements and documentation.
To participate, bidders must submit several required certificates including:
- Valid registration and licensing for vehicle operations.
- Certificates demonstrating compliance with safety and pollution standards.
- Tax clearance certificates to confirm good standing with tax authorities.
The registration process involves submitting an application supported by required documentation such as registration certificates, financial statements, and compliance declarations. Details on the submission format and documentation requirements are outlined in the tender specifications.
Submitted documents must be in the accepted document formats detailed in the tender specifications. Typically, these formats may include PDF, Word documents, and Excel sheets for financial data. Bidders are advised to adhere strictly to the specified formats to ensure compliance and avoid disqualification.
MSEs will benefit from provisions such as relaxed eligibility criteria and potential advantages during the evaluation process. This promotes a diverse and competitive bidding environment, thus encouraging participation from smaller entities and startups within the industry while supporting government policies aimed at boosting local enterprises.
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