Tender Title: Office Suite Software Procurement
Tender Reference Number: GEM/2025/B/6151493

Issuing Authority: Ministry of Information and Broadcasting

The Ministry of Information and Broadcasting is soliciting bids for the procurement of an Office Suite Software under the tender reference number GEM/2025/B/6151493. The primary objective of this tender is to acquire high-quality software that enhances productivity and streamlines operations within various offices under the ministry. This opportunity is essential for supporting the digital infrastructure and operational efficiency of the government offices.

Scope of Work and Objectives

The scope of work involves the provision of an integrated Office Suite Software solution capable of fulfilling the needs of a modern office environment. The objectives include:

• Providing user-friendly, effective software that supports word processing, spreadsheets, presentations, and collaboration tools.
• Ensuring compatibility with existing systems and encouraging seamless integration.
• Delivering appropriate software support and regular updates to maintain performance.

Eligibility Criteria

Vendors interested in participating must meet specific eligibility criteria, which include:

• Being a registered business entity capable of delivering the required software solution.
• Demonstrating prior experience in supplying similar software programs.
• Holding necessary certifications pertinent to software quality standards.

Technical Requirements

The software must meet the following technical specifications:

• Compatibility with multiple operating systems including Windows and macOS.
• Cloud-based collaboration features for efficient team communication.
• Security measures that comply with government standards to protect sensitive data.
• Customization options to tailor the software functionalities to suit specific departmental needs.

Financial Requirements

Bidders are required to submit verifiable financial documentation indicating their fiscal stability. Additionally, companies may need to provide :

• A detailed breakdown of costs including licensing fees, annual maintenance, and updates.
• Payment terms which outline milestones and timelines for financial transactions.

Document Submission Details

Interested bidders should prepare the following documents for submission:

• Cover letter expressing their intent to bid.
• Completed bid forms detailing software features and compliance with requirements.
• Financial statements from the previous fiscal year.

All submissions must be in electronic format as specified by the issuing authority, to ensure efficient processing.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and established startups. These groups may receive favorable evaluation consideration, recognizing their contributions to innovation and economic growth.

Evaluation Process

The evaluation of submitted bids will follow a systematic approach based on:

• Compliance with the technical specifications and criteria outlined in the tender documents.
• Price evaluation while ensuring value for money.
• A check on past performance and experience in similar project deliveries.

Delivery Locations

The successful bidder will be required to deliver the software to various locations under the jurisdiction of the Ministry of Information and Broadcasting. Detailed delivery guidelines will be communicated upon the selection of the winning bid.

Contact Information

For further inquiries regarding this tender, interested parties are encouraged to reach out to the Ministry of Information and Broadcasting through official communication channels as listed in the tender documentation.

This Office Suite Software tender represents a significant opportunity for qualified vendors seeking to forge partnerships with the government while contributing to the improvement of public service operations.

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