Tender Timeline
Tender Title:
Annual Maintenance Services for Water Purification and Conditioning System (GEM/2025/B/6154349)
Issuing Authority:
Ministry of Micro, Small and Medium Enterprises
Scope of Work and Objectives:
The purpose of this tender is to procure annual maintenance services for water purification and conditioning systems, specifically focusing on potable water purification systems utilizing reverse osmosis or UV-based technologies. The objective is to ensure the reliable functioning and maintenance of these systems across various locations, thereby guaranteeing the provision of safe and clean drinking water for all stakeholders involved.
The scope includes:
- Scheduled preventive maintenance checks
- Corrective maintenance following system malfunctions
- Basic servicing programs to ensure optimal performance
- Regular reporting on system health and performance metrics
- Immediate response protocols for emergencies
Eligibility Criteria:
To qualify for this tender, bidders must meet specific eligibility requirements which include:
- Being a registered entity under the appropriate government regulations
- Holding experience in providing maintenance services specifically for water purification systems
- Demonstrating necessary technical expertise and workforce capability to undertake the specified work
Technical Requirements:
Bidders should ensure adherence to the following technical requirements:
- Proficiency in maintaining reverse osmosis and UV purification technologies
- Capability to handle parts replacements, system servicing, and troubleshooting
- Compliance with industry standards for water quality and safety
- Provision of skilled technical staff trained in relevant technologies
Financial Requirements:
Bidders must exhibit sound financial health, evidenced by:
- Submission of audited financial statements for the last two financial years
- Proof of financial capability to handle maintenance contracts of this scale and nature
- Details regarding any existing relationships with suppliers for parts and service provision
Document Submission Details:
All required documents must be submitted electronically through the designated procurement platform. Bidders are advised to ensure that all forms are complete, signed, and uploaded before the submission deadline. Document formats accepted include PDF and Word documents. It is crucial to follow the guided submission process to avoid any disqualifications.
Special Provisions:
Specific provisions for Micro, Small and Medium Enterprises (MSEs) include relaxed eligibility criteria to encourage participation in public procurement. Startups may also receive support where applicable, promoting innovation and self-reliance in line with national objectives.
Evaluation Process:
The evaluation will be conducted based on the completeness and quality of submitted documents, technical capability, and financial standing. Special focus will be given to past performances in similar projects and compliance with all stipulated requirements.
Delivery Locations:
The services will be required at multiple geographically designated locations nominated by the Ministry. Bidders must indicate their service reach and logistical capabilities for executing the maintenance contracts effectively.
Contact Information:
For any queries or clarifications related to this tender, bidders are encouraged to reach out through the official communication channels provided on the procurement platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under local regulations, a demonstrable track record in providing maintenance services for water purification systems, and possessing requisite technical expertise. Bidders will be evaluated on the experience of implementing similar projects and fulfilling governmental norms.
Bidders must ensure they meet various technical specifications that focus on possessing knowledge of maintaining reverse osmosis and UV purification technologies, capability in handling parts replacement and system servicing. Compliance with water safety and quality standards is essential to ensure a proficient service delivery.
The Earnest Money Deposit (EMD) details, including the specific amount required, should be specified within the tender documentation. Bidders must be prepared to submit the EMD alongside their proposal to ensure that they demonstrate serious intent and are committed to fulfilling contract obligations should they win the tender.
Submission methods require bidders to electronically send all necessary documentation via the specified procurement platform. It is imperative that they adhere to the format requirements (PDF or Word) and ensure completed forms are timely submitted to avoid any complications during the evaluation process.
MSEs are provided with various benefits including simplified eligibility requirements, potential discounts in bid evaluation, and possible assistance in accessing funding. This approach aligns with government initiatives to promote MSE participation in public procurement, enhancing their opportunity in competitive tendering processes.
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