Tender Title: Engagement of PCS/Firm for Secretarial Audit

Reference Number: 150b5bdd4

Issuing Authority/Department: MSTC Limited, under the Ministry of Steel.

Overview of Scope of Work and Objectives

The primary objective of this tender is to engage a Professional Consultancy Service (PCS) or Firm for Secretarial Audit. The selected firm will conduct a thorough examination of the company's compliance with various legal and regulatory requirements in alignment with the Companies Act and other applicable laws. This entails assessing the internal governance policies, verifying the accuracy of statutory records, and ensuring compliance with prescribed regulations. The firm will also be responsible for identifying gaps in compliance and advising on improvements for corporate governance.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity in accordance with applicable laws.
• Have prior experience in conducting secretarial audits and other related consultancy services.
• Possess the necessary certifications and licenses as mandated by law.

Technical Requirements

Bidder's technical proposals should include:

• Detailed methodology for conducting the secretarial audit.
• Profiles of the key personnel who will be assigned to the audit - including qualifications and relevant experience.
• Examples of previous audits conducted, particularly within the public sector.

Financial Requirements

All bidders are required to submit a price proposal alongside their technical documentation. Financial proposals must demonstrate the bidder's ability to deliver services while remaining compliant with the prescribed price evaluation considerations outlined in the tender documentation. Bidders must also provide details of any additional costs that may be incurred during the audit process.

Document Submission Details

Proposals must be submitted in specified formats, which will be outlined in the official tender documentation. This includes:

• Technical proposals
• Financial bids
• Required certifications and licenses

Bidders are encouraged to follow the submission guidelines strictly to ensure compliance and successful evaluation.

Special Provisions

• Micro, Small, and Medium Enterprises (MSEs): The tender encourages participation from MSEs, providing certain benefits and considerations during the evaluation process.
• Startups: Startups are also encouraged to apply, with provisions to support innovation and support for new firm participation.

Evaluation Process

The evaluation of bids will be conducted based on both technical and financial parameters. A two-step evaluation process will be implemented where only those who meet the minimum technical score will qualify for financial evaluation. The criteria include:

• Compliance with technical specifications
• Quality and depth of methodology proposed
• Cost-effectiveness of the financial proposal

Delivery Locations

The primary location for the delivery of services under this tender will be as specified in the detailed tender documentation. The selected firm must be prepared to conduct audits at the designated facilities and sites as required by the Ministry of Steel.

Contact Information

For inquiries and clarifications, bidders are encouraged to reach out to the contact details provided in the official tender documentation. Ensure that all communications respect confidentiality and integrity.

In conclusion, this tender represents a strategic opportunity for firms with expertise in secretarial audits to engage with the Ministry of Steel. Participants are encouraged to provide detailed and competitive proposals that demonstrate their capabilities and compliance with the outlined requirements.