Tender Title: Vehicle Hiring Services
Reference Number: GEM/2025/B/6104890
Issuing Authority/Department
This tender is issued by the Ministry of AYUSH, which oversees various aspects of healthcare services, including alternative medicine, emphasizing the importance of providing efficient transport solutions for its operations.
Scope of Work and Objectives
The primary goal of this tender is to procure Vehicle Hiring Services on a per vehicle-day basis for various types of vehicles, including Hatchback, Sedan, Premium Sedan, and SUV/MUV models. The objective is to hire 600 vehicles available for local usage under specified conditions, which involve a maximum of 120 kilometers per day for 12 hours, structured as a round trip. This initiative aims to enhance operational efficiency for ministry-related activities, ensuring timely and reliable transportation.
Eligibility Criteria
Interested bidders must meet specific eligibility criteria to participate in this tender. Registered entities within India are encouraged to submit their proposals. Bidders should possess the necessary legal and financial standing to execute the contract as stipulated in the tender document.
Technical Requirements
Bidders are expected to comply with various technical requirements that ensure the vehicles offered meet standardized specifications for operation. This includes providing vehicles that are compliant with local standards and guidelines. The vehicles should be new or within the model years of 2021 to 2024.
Financial Requirements
Applicants must demonstrate their financial capability to provide these services. A detailed cost breakdown identifying per vehicle rates, including any associated costs (like fuel and driver fees), should be provided. Financial documents validating the organization’s fiscal health might also be required.
Document Submission Details
All tender submissions must be delivered electronically via the specified platform. Bidders should prepare comprehensive documentation that includes:
- Technical proposals
- Financial quotations
- Required certifications Please ensure that submissions are made before the specified deadline.
Special Provisions
There are benefits included for Micro, Small, and Medium Enterprises (MSEs) and startups involved in this tender process, encouraging their participation and fostering local business initiatives. Interested parties are advised to refer to the detailed provisions outlined in the tender document.
Evaluation Process
The evaluation of bids will follow a systematic approach, assessing technical specifications, financial viability, and overall compliance with the tender guidelines. Each submission will be reviewed to ensure that it meets all outlined requirements before moving to the selection phase.
Delivery Locations
Vehicles hired will primarily operate within local jurisdictions as determined by the Ministry of AYUSH, ensuring effective transportation to various ministry-related activities and events.
Contact Information
For any inquiries regarding this tender, interested bidders may contact the Ministry of AYUSH directly. However, specific contact details should be referenced in the official tender documentation to ensure accurate communication.
In summary, this tender offers an exciting opportunity for eligible service providers to engage with the Ministry of AYUSH, delivering essential transport solutions that align with the ministry's objectives and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include registration and compliance with legal norms. Bidders must operate as legitimate businesses within India and have the capacity to provide vehicles that meet the stipulated specifications. Additionally, firms should have the necessary financial stability to support the procurement and operational expenses involved in supplying the hired vehicles.
To successfully submit a proposal for the Vehicle Hiring Services, bidders need to present several certificates and documents. These may include vehicle registration documents, compliance certificates that adhere to regional transport policies, financial solvency proof, and specific operational licenses necessary for carrying passengers. Carefully review the tender documentation for an exhaustive list of required certificates.
Bidders interested in participating in this tender must ensure that they are registered on the specified tender portal. This process typically includes creating an account, verifying identity, and providing necessary company information. It’s advisable to follow the guidelines carefully and complete any submission forms accurately to avoid disqualification from the selection process.
The tender specifies that submissions must be made in electronic formats, which typically include PDF, DOCX, and possibly JPG for images of documents. Bidders should ensure all documents are legible and correctly formatted to streamline evaluation. Always refer back to the tender documentation for specific details regarding accepted formats to avoid errors in submission.
The tender emphasizes the support for Micro, Small, and Medium Enterprises (MSEs), offering them an advantageous position in the selection process. MSEs are eligible for exemptions in earnest money deposits (EMD) and may have simplified evaluation criteria. This encourages local businesses to participate actively, enhancing their growth and contribution to local employment sectors while aligning with governmental initiatives to bolster domestic industries.
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