NA Tender by Bureau Of Civil Aviation Security (bcas) (GEM/2025/B/6129027)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
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Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6129027
Issuing Authority/Department: Ministry of Civil Aviation
The Ministry of Civil Aviation has issued a tender for the supply of Toner Cartridges, Ink Cartridges, and Consumables for Printers for governmental use. This tender aims to establish a reliable source for quality printing consumables that will support the operational needs of the Ministry. Various types of toner cartridges and ink cartridges are required, amounting to a total quantity of 125 units.
Scope of Work and Objectives
The primary objective of this tender is to ensure that the Ministry has uninterrupted access to high-quality printing consumables. This will enhance the efficiency of operations and minimize downtime caused by lack of supplies. Bidders are expected to supply and deliver the required products within the stipulated timelines, ensuring compliance with all technical specifications set forth in the tender documentation.
Eligibility Criteria
To be eligible for this tender, bidders must meet several requirements:
- Must be a registered business entity with the appropriate licenses in place.
- Previous experience in fulfilling similar contracts for government or large private organizations will be preferred.
- Financial stability may be assessed based on the submission of recent financial statements.
Technical Requirements
Bidders are required to provide detailed specifications and comply with industry standards for the toner cartridges and ink cartridges proposed. This includes:
- Compatibility with popular printer brands used by the Ministry.
- Compliance with environmental standards concerning the disposal of cartridges and consumables.
Financial Requirements
- All bidders must submit a detailed financial proposal that outlines pricing for each category of products.
- An Earnest Money Deposit (EMD) may be required as part of the submission to demonstrate commitment to the tender.
Document Submission Details
Interested bidders must submit their proposals in accordance with the prescribed format specified in the tender document. This includes:
- Technical proposals alongside the financial bid.
- All submissions must be made electronically through the designated platform.
Special Provisions
The Ministry encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with advantages in bidding where applicable. Special consideration will be given to proposals that include local content as part of their supply chain in alignment with the 'Make in India' policies.
Evaluation Process
The evaluation of received bids will consider several factors, including:
- Conformity to technical specifications
- Price competitiveness
- Quality assurance processes in place to ensure high standards of the products
A structured selection process will be followed, and bidders will be notified regarding the status of their proposals once evaluations are complete.
Delivery Locations
The successful bidders will deliver the products to designated locations specified by the Ministry of Civil Aviation. Detailed diligence regarding delivery timelines will be expected.
Contact Information
Bidders are encouraged to direct inquiries and clarifications regarding the tender to the email of the issuing authority, which is available on the official website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include that suppliers must be registered entities, possess relevant licenses, and demonstrate experience fulfilling similar contracts for governmental or large private organizations. Suppliers should also show financial stability through the submission of documentation such as recent financial statements.
The technical specifications specify that all toner cartridges and ink cartridges must be compatible with commonly used printer models in governmental operations. Bidders need to ensure their proposals comply with quality and environmental standards, particularly regarding disposal practices to minimize environmental impact.
An Earnest Money Deposit (EMD) is usually required to indicate commitment to the tender process and discourage withdrawal after bid submission. Specifically, the amount and details surrounding the EMD will be provided in the tender documentation and must be submitted along with the financial proposal.
Bidders must submit their proposals electronically through the official tendering platform, ensuring that all documentation, including technical and financial bids, adheres to the prescribed formats outlined in the tender documents. Key timelines for submission will be indicated in the documentation.
Yes, MSEs have distinct advantages in this tender. The Ministry of Civil Aviation encourages participation from MSEs and provides provisions to support them, including evaluation preferences and technical assistance to help them comply with requirements, aligning with ‘Make in India’ policies.
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