NA Tenders (GEM/2025/B/6058830)

Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6058830

Issuing Authority/Department: Ministry of Corporate Affairs

The Facility Management Services tender is aimed at acquiring comprehensive management solutions for various facilities under the purview of the Ministry of Corporate Affairs. This tender encompasses a lump-sum based commercial contract primarily focusing on housekeeping services, as well as the provision of necessary consumables by the selected service provider.

Scope of Work and Objectives

The scope of work includes, but is not limited to:

• Routine and periodic cleaning services to maintain the hygiene and safety of the facilities.
• Management of consumables such as cleaning supplies, restroom supplies, and other essential items required for efficient facility operations.
• Implementation of best practices in housekeeping to improve service delivery and client satisfaction.

The primary objective is to ensure that all facilities under the Ministry are maintained to high standards, which will enhance productivity and create a welcoming environment.

Eligibility Criteria

Bidders must meet the following eligibility requirements:

• Registered as a legal entity with the necessary certifications allowing them to provide facility management services.
• Demonstrated experience in delivering similar services for government or high-value corporate sectors.
• Financial stability and capability to ensure that the costs are covered effectively over the contract period.

Technical Requirements

Proposals must adhere to specified technical requirements, which include:

• Detailed methodology for facility management and housekeeping.
• Compliance with applicable health and safety regulations.
• Evidence of prior experience and successful execution of similar contracts.

Financial Requirements

Bidders must provide comprehensive financial documents, including:

• Recent financial statements or audit reports to demonstrate solvency and financial capability.
• A detailed cost breakdown for the proposed services to be rendered, ensuring the total is a lump-sum figure.

Document Submission Details

All required documents must be submitted electronically through the designated procurement portal. Bidders are advised to ensure that all submission files are complete and formatted correctly to avoid disqualification.

Special Provisions

• The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). There are provisions available that offer benefits such as relaxed eligibility criteria and possible financial incentives.
• Startups also have special consideration for this tender, fostering a more inclusive environment for innovative service providers.

Evaluation Process

The evaluation process will focus on:

• Adherence to technical requirements as per the tender specification.
• Financial proposal strength and competitive pricing.
• Previous experience and the capability of the bidding entity.

Using a structured approach, the tenders will be evaluated fairly to ensure a selection that aligns with the Ministry's objectives.

Delivery Locations

The services will be rendered across various locations as specified by the Ministry of Corporate Affairs, thereby requiring bidders to plan for logistical considerations in their proposals.

Contact Information

For further clarifications or inquiries regarding this tender, interested bidders may contact the relevant department through the Ministry of Corporate Affairs' official communication channels.

By engaging with this tender, service providers can contribute significantly to the effective management of facilities and promote a culture of cleanliness and efficiency within government operations. We invite all qualified bidders to participate actively in this open opportunity.