NA Tender by Centre For Cultural Resources And Training (ccrt) (GEM/2025/B/6090277)
Paper-based Printing Services - Printing with Material; Illustrated Booklet; Offset,Paper-based Pri
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Tender Title: GEM/2025/B/6090277
Issuing Authority: Ministry of Culture
The GEM/2025/B/6090277 tender, issued by the Ministry of Culture, invites qualified vendors to provide Paper-based Printing Services. This tender includes various printing needs, specifically illustrated booklets using offset printing techniques, designed to meet the cultural and educational outreach needs of the Ministry. The purpose of this tender is to procure high-quality printed materials that cater to informational and promotional activities.
Scope of Work and Objectives
The successful bidders will be responsible for the entire printing process, from design and layout to final delivery. This includes:
- Material Selection: Vendors must ensure that the materials used are of the highest quality, suitable for offset printing.
- Design Specifications: Adherence to the outlined design templates provided by the Ministry.
- Production Quantity: The total quantity of materials required is 17,000, segmented into illustrated booklets.
- Delivery Timeframe: Successful bidders will need to adhere to specific delivery schedules, ensuring timely and accurate delivery to designated locations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registered with the relevant trade authorities.
- Possess a minimum of three years in the printing industry.
- Have prior experience in producing similar printed materials.
Technical Requirements
Bidders must demonstrate their technical competence by providing documentation that includes:
- Samples of previous work.
- Details about the printing machinery and technology they intend to use.
- Evidence of compliance with quality standards in printing.
Financial Requirements
Bidders are required to submit:
- A detailed budget proposal including itemized costs for materials and services.
- Proof of financial solvency to manage large scale printing projects.
- A bid security or earnest money deposit.
Document Submission Details
All submission documents must be organized and submitted in a specified format. Required documents include:
- Technical Proposal detailing capabilities and experience.
- Financial Proposal with itemized costing.
- Supporting Certificates as per eligibility criteria.
All proposals must be submitted electronically following the guidelines provided by the Ministry of Culture.
Special Provisions
Recognizing the contributions of local enterprises, this tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. Bidders should highlight their alignment with the 'Make in India' initiative.
Evaluation Process
The evaluation of submissions will be based on:
- Compliance with technical specifications and quality standards.
- Cost effectiveness and clarity in financial proposals.
- Prior experience and credibility of the vendor.
A scoring matrix will be utilized to ensure an objective evaluation.
Delivery Locations
Successful bidders will deliver printed materials to designated locations specified by the Ministry of Culture. Details regarding the delivery addresses will be included in the contractual agreement.
Contact Information
For queries related to the tender, vendors may reach out through the official communication channels provided in the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant trade authorities, possessing a minimum of three years of experience in the printing industry, and having a track record of producing similar printed materials. It is advisable for bidders to provide testimonials or references from previous clients to strengthen their application.
Bidders must adhere to detailed technical specifications outlined in the tender documentation. This includes ensuring the use of high-quality materials suitable for offset printing, strict adherence to design guidelines provided by the Ministry, and the capability to handle large production volumes while maintaining quality standards. Bidders should also provide previous samples or project documentation as proof of capability.
A bid security or Earnest Money Deposit (EMD) is required from all participating vendors. The EMD ensures the commitment of the bidder to the tender process and protects the Ministry from any potential default by the winning bidder. Specific details on the bid security amount and submission methods will be elaborated in the tender documentation.
The evaluation and selection process will be based on a comparative analysis of all submitted proposals. Bids will be evaluated against technical specifications, pricing, and the bidder’s previous experience and capability. A scoring matrix will be employed for objective assessment, and bidders will be notified of the results via official channels.
The tender promotes participation from Micro, Small, and Medium Enterprises (MSEs) by providing special provisions to enhance their competitive edge. These include priority in evaluation, possibilities for bidding in joint ventures, and incentives aligned with the ‘Make in India’ initiative, supporting local manufacturing and business development. By highlighting their status as an MSE during the bidding process, vendors may avail themselves of additional benefits and considerations in the evaluation phase.
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