NA Tenders (GEM/2025/B/5983559)
Custom Bid for Services - Hiring of Recruitment Agency
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Custom Bid for Services - Hiring of Recruitment Agency - GEM/2025/B/5983559
The Ministry of Culture is pleased to announce the tender for Hiring of Recruitment Agency under the reference number GEM/2025/B/5983559. This tender is part of a custom bid designed to procure specialized services to enhance recruitment processes and support the Ministry's operational needs.
Scope of Work and Objectives
The primary objective of this tender is to select a qualified recruitment agency that can provide comprehensive recruitment services tailored to the Ministry’s specific demands. The successful agency will be expected to:
- Develop strategies for talent acquisition.
- Streamline the recruitment process to ensure quick turnaround times.
- Provide assistance in drafting job descriptions and advertisements.
- Conduct candidate sourcing, preliminary interview processes, and reference checks.
- Ensure that the recruitment aligns with the administrative and operational needs of the Ministry.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- The registrants must be recognized legal entities with relevant experience in recruitment services.
- Proven track record in handling similar recruitment projects for governmental or large private organizations.
- Adequate operational capability to manage the requirements outlined in the scope of work.
Technical Requirements
Bidders are required to submit detailed technical proposals that include:
- Profiles of the team managing the project including qualifications and experience in recruitment services.
- Methodologies and tools to be used for talent sourcing and selection.
- Plans for ensuring compliance with applicable labor laws and regulations.
Financial Requirements
The financial proposal should encompass:
- Detailed cost structure including service fees, any applicable taxes, and other charges.
- Justifications for the pricing model proposed, aligning with the market standards for recruitment services.
Document Submission Details
Interested parties must ensure the complete submission of the required documents which include:
- Technical Proposal.
- Financial Proposal.
- Certificates of Incorporation/Business Registration.
- Any certifications relevant to recruitment services.
Special Provisions
This tender may provide special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups, allowing these entities to participate more actively. This encourages diversity in supplier engagement and promotes local businesses.
Evaluation Process
The evaluation of the proposals will be performed based on:
- Adherence to the eligibility and technical requirements.
- Quality and feasibility of the technical proposal.
- Cost-effectiveness of the financial proposal.
- Overall capability and past performance of the agency in similar projects.
Delivery Locations
The recruitment agency service is primarily intended for the offices and projects managed by the Ministry of Culture within its operating regions.
Contact Information
For any inquiries or further clarification about this tender, please contact the Ministry of Culture through the official communication channels provided on the government procurement portals.
This tender underscores the Ministry of Culture's commitment to enhancing operational efficiencies through the effective acquisition of human resources, targeting agencies with a proven capacity to deliver quality recruitment services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
18 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the capacity to provide recruitment services. Bidders must demonstrate prior experience in handling similar projects and possess the operational capability required to meet the Ministry’s specifications. Documentation proving these credentials must be included in the proposal to ensure compliance with the tender requirements.
Bidders must provide essential certificates including but not limited to:
- Business Registration/Incorporation Certificates.
- Industry certifications relevant to recruitment processes.
- Tax compliance certificates required by local laws. These documents demonstrate the legitimacy and operational readiness of the bidding agency.
To register for the tender, interested agencies must submit their proposals through the designated procurement portal. This includes completing the online forms and uploading all necessary documentation in the specified formats. The registration should also ensure adherence to the census and regulatory guidelines stipulated by the Ministry.
Documents submitted for this tender should preferably be in PDF format to maintain formatting and ensure accessibility. Other accepted formats may include Word documents or Excel sheets provided they adhere to request specifications outlined in the tender documentation.
Yes, provisions are made within this tender to favor Micro, Small, and Medium Enterprises (MSEs). These benefits may include relaxed qualification criteria, financial incentives, or support in the procurement process, aimed at promoting local business participation and fostering inclusive growth within government projects.
This tender process is designed to ensure fairness and openness, creating opportunities for diverse service providers to contribute to the Ministry’s mission.
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