Overview

The GEM/2025/B/6134650 tender is issued by the Ministry of Environment Forest and Climate Change. This tender seeks to empanel catering service providers for a comprehensive rate contract. The scope of work encompasses providing catering services for various official events, including breakfast, lunch, dinner, high tea, and snack services during training sessions, workshops, seminars, and other official programs.

Scope of Work and Objectives

The primary objective of this tender is to identify competent catering service providers who can reliably deliver high-quality catering solutions for official gatherings. The expected services include:

• Catering for meals: Provision of breakfast, lunch, dinner, and additional refreshments (high tea).
• Event catering: Flexibility to cater for specialized official programs, including training sessions and workshops.
• Menu customization: Capability to offer varied menus as per event requirements, ensuring dietary preferences and restrictions are catered to.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility requirements, including:

• Registration as a legal entity and compliance with local laws and regulations.
• Experience in delivering catering services for similar clients or contracts, preferably within government or large private sector frameworks.
• Capacity to handle various catering requirements for diverse group sizes.

Technical Requirements

Bidders must provide detailed technical specifications in their proposals, including:

• Menus and service options.
• Equipment and materials available for catering.
• Staff qualifications and experience in catering services.
• Safety and hygiene standards adherence, particularly in food preparation and service.

Financial Requirements

Bidders will be required to submit a comprehensive financial proposal, detailing rate structures for each type of catering service offered. This includes:

• Unit prices for meals and services.
• Any additional charges related to personnel or equipment.
• Financial statements that demonstrate the ability to fulfill service requirements.

Document Submission Details

All bids must be submitted through the designated online platform. Proposals should include:

• Completed tender forms.
• Documentation supporting eligibility criteria.
• Technical descriptions and financial proposals written in clear and concise language.

Submissions must be made within the stipulated timeframe, ensuring all documentation is complete to avoid disqualification.

Special Provisions

This tender offers certain benefits for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate in the tender process, with provisions in place to support their engagement, fostering local entrepreneurship in the catering sector.

Evaluation Process

Proposals will be evaluated based on:

• Compliance with eligibility criteria.
• Quality and comprehensiveness of the technical proposal.
• Financial feasibility and competitive pricing.
• Past performance and client references.

A scoring matrix will be implemented to compare the strengths of each proposal objectively.

Delivery Locations

The catering services will be required at specified locations where training and official programs are conducted under the jurisdiction of the Ministry of Environment Forest and Climate Change. Bidders must confirm their ability to service these locations effectively.

Contact Information

For additional details related to this tender, please refer to the official communication platform or the Ministry of Environment Forest and Climate Change's website for further assistance.