Tender Description for Hiring of Agency for IT Projects - Milestone Basis (GEM/2025/B/6092644)
Hiring of Agency for IT Projects- Milestone basis
Tender Timeline
The tender titled Hiring of Agency for IT Projects - Milestone Basis, referenced as 2f7ec4923, is issued by the Ministry of Environment, Forest and Climate Change. This tender focuses on selecting a professional agency to provide IT services structured around achieving specific milestones.
Scope of Work and Objectives
The primary objective of this tender is to engage a skilled agency that will deliver comprehensive IT solutions, including but not limited to project management, software development, system integration, and technical support. The agency is expected to work closely with the Ministry to ensure that all IT-related projects adhere to predefined milestones, thus promoting efficiency and accountability. Consistent communication and collaboration with the Ministry's representatives are essential to meeting the predefined goals outlined in the project scope.
Eligibility Criteria
To be eligible to bid on this tender, interested agencies must fulfill the following criteria:
- Be a legally registered entity capable of providing IT consultancy and project management services.
- Possess relevant experience in managing IT projects similar in nature and complexity.
- Demonstrate financial stability and the capability to manage high-value contracts effectively.
- Hold the necessary certifications and licenses required to operate in the IT services field.
Technical Requirements
Bid submissions should include evidence of the agency's technical capabilities. Proposals must demonstrate:
- Expertise in cutting-edge IT technologies and methodologies.
- Proven ability to meet project milestones on time and within budget constraints.
- Relevant certifications that showcase the agency's commitment to quality assurance and project standards.
Financial Requirements
Agencies must be financially sound and provide evidence of their capability to manage high-value projects. The financial details should include:
- Recent financial statements.
- Proof of past successful completion of contracts with similar financial scales.
- A detailed financial plan highlighting the budget breakdown and cost allocation per milestone.
Document Submission Details
All required documents must be submitted through the designated tender platform. The submission must encompass:
- Technical proposal in accordance with the prescribed format.
- Financial proposal detailing cost estimates aligned with the project milestones.
- Any other relevant documentation as specified in the tender invitation.
Special Provisions
This tender offers certain benefits for Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs may enjoy relaxed qualification parameters or tailored approval processes aimed at ensuring their participation in government projects.
Evaluation Process
Proposals will undergo a thorough evaluation based on predetermined criteria, including technical competence, financial viability, and adherence to specific milestones. The evaluation will ensure that only those bids that align with the Ministry’s objectives are selected.
Delivery Locations
Services will be required primarily at the Ministry's office and associated facilities. The agency must be prepared to provide support and services at various locations as dictated by project requirements.
Contact Information
For more information regarding this tender, agencies may refer to the official website of the Ministry of Environment, Forest and Climate Change. It is recommended that bidders remain attentive to any updates or additional requirements issued by the Ministry during the tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
14 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant experience in managing IT projects of similar complexity. Furthermore, bidders must showcase financial stability backed by recent financial statements and hold the necessary certifications to provide IT services. Agencies seeking to participate must demonstrate their capacity to handle high-value contracts effectively.
Bidders are required to exhibit a range of technical specifications, including proficiency in modern IT technologies, methodologies, and proven success in project management. It is essential for proposals to illustrate the agency’s capability to achieve milestones timely and demonstrate adherence to relevant quality standards set forth by industry best practices.
An Earnest Money Deposit (EMD) is mandatory for participating agencies, showcasing their commitment to the bid. This deposit amount will be specified in the tender document and must be submitted along with the technical proposal. Failure to include an EMD will lead to the automatic disqualification of the bid.
The evaluation process involves a comprehensive assessment of both technical and financial proposals. Bids will be evaluated based on their adherence to project milestones, financial strength, and the agency’s overall capabilities. Shortlisted bidders may be invited for further negotiations or presentations to finalize the selection.
Yes, there are specific benefits available for Micro, Small, and Medium Enterprises (MSEs). These enterprises may enjoy relaxed eligibility criteria and simplified application processes, encouraging their participation in government contracts. The tender encourages MSEs to contribute to the project by offering a platform to showcase their capabilities, consequently driving inclusive growth in the IT sector.
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