Tender Title: Empanelment for Rate Contract to Provide Catering Services

Reference Number: ba16be87

Issuing Authority: Ministry of Environment, Forest and Climate Change

The Empanelment for Rate Contract to Provide Catering Services aims to establish a reliable network of service providers to deliver high-quality catering solutions for various official functions organized by the Ministry of Environment, Forest and Climate Change. This encompasses Breakfast, Lunch, Dinner, High Tea, and other necessary services during trainings, workshops, seminars, and similar events.

Scope of Work and Objectives

Under this tender, the selected bidders will be responsible for providing diversified and nutritious meal options tailored to the specific dietary requirements of attendees. The caterers will ensure timely delivery, quality preparation, and hygiene standards in line with government regulations. Bidders are expected to propose innovative catering services that reflect contemporary trends while maintaining traditional meal offerings.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Must be a registered entity with a legal and operational presence in the catering sector.
• Previous experience in providing catering services for governmental or large-scale events is highly favorable.
• Compliance with local licensing and health safety standards is mandatory.

Technical Requirements

Bidders must demonstrate the following technical specifications:

• Capability to handle a minimum of 100 servings per meal session.
• Availability of staff trained in food safety and sanitation practices.
• Use of quality ingredients sourced from recognized suppliers.
• Ability to customize menus based on seasonal availability and dietary preferences.

Financial Requirements

Bidders must provide a detailed financial proposal, which includes:

• A breakdown of costs associated with different menu items.
• Payment terms, including any advance payment or deposit requirements.
• Assurance of competitive pricing aligned with the market standards.

Document Submission Details

Interested bidders should submit their proposals electronically. The submission must include:

• Company profile highlighting relevant experience and capabilities.
• Complete tender response document filled out accurately.
• All financial documents and any required compliance certifications.
  Submissions should be made in the accepted document formats to ensure proper evaluation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides special benefits to startups. Bidders from these categories may receive favorable consideration during the evaluation process. Proposals that align with the 'Make in India' initiative and promote local content will be prioritized.

Evaluation Process

The evaluation will be based on the following criteria:

• Technical evaluation: Adherence to the specified technical requirements and past experience.
• Financial evaluation: The competitiveness of the financial proposal.
• Interviews or demonstrations may be conducted as part of the assessment.

Delivery Locations

Catering services will be required across various locations as designated by the Ministry during official events. Bidders should indicate their capacity to deliver services at multiple venues and provide constant support during events.

Contact Information

For further inquiries regarding this tender, interested vendors may contact the Ministry of Environment, Forest and Climate Change through the official channels available on their website. It is recommended that bidders direct their questions to ensure clarity and maintain compliance with the submission process.