NA Tender by South Asian University (GEM/2025/B/6124422)

Tender Title: Supply of Toner Cartridges and Ink Cartridges

Reference Number: GEM/2025/B/6124422

Issuing Authority: Ministry of External Affairs

Scope of Work and Objectives

The Ministry of External Affairs is inviting bids for the procurement of toner cartridges and ink cartridges, which are essential consumables for printers utilized within the ministry. The primary objective of this tender is to ensure a steady supply of high-quality printing consumables that contribute to the efficient functioning of departmental operations.

Eligibility Criteria

To be eligible for this tender, bidders must meet the following criteria:

• Must be a registered entity with relevant business licenses.
• Must demonstrate previous experience in supplying toner and ink cartridges in governmental or large-scale organizational projects.
• Submission of valid certifications that comply with all applicable laws and regulations.

Technical Requirements

Bidders must provide products that adhere to the following technical specifications:

• Compatibility with specified printer models used by the Ministry.
• Compliance with international quality standards for cartridges.
• Provision of performance guarantees and warranties for the supplied products.

Financial Requirements

The tender requires bidders to submit an official financial proposal detailing the costs associated with the procurement of the cartridges. This includes not only the base prices but also any additional costs related to delivery, handling, and support services. Bidders must demonstrate financial solvency and may be required to provide audited financial statements when requested.

Document Submission Details

Bids must be submitted electronically through the GEM portal. Required documents typically include:

• Company registration certificate
• Previous supply experience
• Technical compliance documents
• Financial proposals

It is crucial to prepare documents in a clear and professional format, following the guidelines specified by the Ministry.

Special Provisions

Bidders who qualify as Micro, Small, and Medium Enterprises (MSEs) or startups may benefit from preferential terms in the evaluation process. These provisions aim to encourage participation from emerging businesses and stimulate economic growth.

Evaluation Process

Bids will be evaluated based on:

1. Compliance with technical specifications.
2. Cost-effectiveness of the proposal.
3. Quality assurance mechanisms in place.
4. Historical performance of the bidder in similar supply contracts.

Evaluations will combine both qualitative and quantitative metrics to ensure an impartial selection process.

Delivery Locations

The toner cartridges and ink cartridges must be delivered to designated locations as specified in the purchase orders issued following bid acceptance. It is essential for bidders to include delivery timelines within their proposals.

Contact Information

For any inquiries or clarifications related to this tender, potential bidders are encouraged to reach out through the channels available on the GEM portal.

This comprehensive document outlines the expectations and requirements for the tender GEM/2025/B/6124422. Bidders are encouraged to ensure compliance with all criteria to enhance their chances in the evaluation process.