Tender Title: Supply of Toner Cartridges and Ink Cartridges
Reference Number: GEM/2025/B/6163308
Issuing Authority: Ministry of External Affairs
The Ministry of External Affairs is soliciting bids for the supply of toner cartridges and ink cartridges essential for various printing needs within governmental operations. This tender constitutes an opportunity for vendors to provide high-quality consumables for printers that ensure smooth functionality and efficiency in document processing.
Scope of Work and Objectives
The primary objective of this tender is to procure 810 units of toner and ink cartridges suitable for use in a range of printer models utilized by the Ministry. The awarded vendor will demonstrate effective delivery and supply chain management, ensuring that all cartridges meet the technical specifications outlined in this document and support the Ministry's operational requirements.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Registered as a legal entity in accordance with Indian laws.
- Possession of a valid GST registration.
- Demonstration of previous experience in supplying printer consumables to governmental or large corporate entities.
Technical Requirements
The toner and ink cartridges provided must adhere to the following technical specifications:
- Compatibility with specified printer models.
- Compliance with industry standards for print quality and longevity.
- Assurance of original or high-quality compatible products.
Financial Requirements
Bidders must provide a competitive financial breakdown reflecting the cost per unit of cartridges and any applicable taxes or fees. The evaluation of bids will consider both price and value offered.
Document Submission Details
All bidding documents must be submitted electronically via the designated government e-procurement portal. Submissions should include, but are not limited to:
- Bidder's profile and credentials.
- Technical compliance declarations.
- Quotation as per the financial format.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Provisions include possible financial benefits or concessions to support the growth and inclusion of smaller suppliers in the government procurement process.
Evaluation Process
The evaluation of bids will be conducted based on predetermined reference criteria, including:
- Compliance with eligibility and technical criteria.
- Financial competitiveness.
- Delivery capability and previous performance records.
Delivery Locations
Bidders should note that the delivery of cartridges will be required at various locations as specified by the Ministry. Consistent and reliable delivery schedules will be crucial for bid acceptance.
Contact Information
For inquiries related to this tender, bidders should approach the contact provided in the tender notice through the government e-procurement portal. Key aspects of communication should be concise and related directly to the tender requirements.
In summary, this tender seeks to engage suppliers who can deliver quality toner cartridges and ink cartridges efficiently and reliably. Bidders are encouraged to submit their proposals adhering to all outlined requirements to ensure a successful procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
To qualify for the tender, the eligibility requirements include being a registered entity compliant with Indian regulations, holding a valid GST registration, and demonstrating experience in supplying printer consumables to governmental or corporate clients.
Participants must provide essential certificates, including a valid GST registration, proof of company registration, and technical compliance documents that demonstrate the quality standards of the products being proposed.
Bids must be submitted electronically through the government’s e-procurement portal. Bidders will need to upload all relevant documentation in the specified accepted document formats, which generally include PDF or Excel files.
Bidders need to submit an Earnest Money Deposit (EMD) as part of their financial requirements. This deposit assures commitment and can be contingent upon the successful fulfillment of the contract obligations. Familiarity with payment terms is crucial for successful bidding.
Yes, the tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Potential startup provisions may include financial benefits or relaxed compliance requirements to promote inclusivity and boost local industry participation. This aligns with ‘Make in India’ initiatives aimed at enhancing local content in government procurements.
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