NA Tender by Intelligence Bureau (GEM/2025/B/6171057)
Toner Cartridges / Ink Cartridges / Consumables for Printers
Tender Timeline
Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6171057
The Ministry of Home Affairs is inviting tenders for the supply of toner cartridges, ink cartridges, and other consumables for printers. This request aims to cater to the increasing demand for quality printing supplies across various departments within the ministry.
Scope of Work and Objectives
The objective of this tender is to solicit bids from qualified suppliers for the timely supply and delivery of 10 toner cartridges and various consumables that meet specified technical standards. The selected supplier will be responsible for ensuring that all products are of high quality and compatible with the systems utilized by the Ministry of Home Affairs.
Eligibility Criteria
To participate in this tender, bidders must provide proof of business registration and meet the specified eligibility requirements. Suppliers must demonstrate their capacity to fulfill the contract based on previous engagements in similar work and meeting industry standards.
Technical Requirements
The toner and ink cartridges must comply with the following technical specifications:
- High yield efficiency
- Compatibility with specified printer models
- ISO-certified manufacturing standards for quality assurance
Financial Requirements
Bidders are required to provide a bid that reflects fair pricing consistent with market rates. Additionally, an Earnest Money Deposit (EMD) is mandatory, details of which are to be included in the bid.
Document Submission Details
Interested vendors must submit their proposals electronically in a single packet format. Proposals must include all requisite documentation, including financial bids and technical compliance certificates.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will receive special consideration in the evaluation process, aligning with government initiatives to encourage local participation and economic growth.
Evaluation Process
Tenders will be evaluated based on a combination of technical aptitude, pricing, and overall compliance with submission requirements. All proposals will undergo a meticulous assessment to ensure adherence to the established criteria.
Delivery Locations
The successful vendor will be responsible for the delivery of products to designated locations within the jurisdiction of the Ministry of Home Affairs, ensuring timely fulfillment of contractual obligations.
Contact Information
For any inquiries or further information regarding this tender, interested parties may refer to the official communications of the Ministry of Home Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with industry standards, and proven experience in supplying quality toner cartridges and ink consumables. Suppliers must also demonstrate financial stability and deliverables capacity to ensure successful contract fulfillment.
Bidders are required to provide several certificates including a valid business registration certificate, quality assurance certifications (ISO or equivalent), and compliance with all applicable technical standards to affirm their capability in supplying printer consumables.
Submissions must be made electronically, preferably in PDF format. All documents must be compiled into a single packet inclusive of the technical bid, financial bid, and requisite compliance documents to facilitate a streamlined evaluation process.
Selected vendors must provide performance security to ensure the fulfillment of contract obligations. This typically involves submitting a bank guarantee or other financial instruments that meet the specified amount set by the Ministry of Home Affairs.
Bids that demonstrate alignment with the ‘Make in India’ initiative will be given additional preference. This includes a commitment to local sourcing and procurement, benefiting startups and MSEs looking to participate in government contracts while supporting local economies.
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