NA Tender by Intelligence Bureau (GEM/2025/B/6128294)
High speed scanner
Tender Timeline
Tender Title: High Speed Scanner Acquisition
Reference Number: GEM/2025/B/6128294
Issuing Authority: Ministry of Home Affairs
Tender Overview
The High Speed Scanner Acquisition tender is an initiative by the Ministry of Home Affairs, aimed at enhancing operational capabilities through the procurement of advanced scanning technology. This tender encapsulates the need for top-tier high-speed scanners that will serve critical functions across various governmental departments. The successful bidder will be responsible for providing high-quality scanners that meet stringent technical specifications.
Scope of Work and Objectives
The objective of this tender is to procure high-speed scanners that are capable of efficiently processing a high volume of documents while ensuring superior image quality. The scope encompasses the delivery, installation, and commissioning of the scanners, alongside necessary training for the personnel involved in their operation. Successful bidders are expected to outline how their solution achieves efficiency, reliability, and cost-effectiveness in alignment with the government's operational goals.
Eligibility Criteria
The eligibility criteria for this tender necessitate that bidders must be registered entities with substantial experience in supplying similar equipment. Bidders must comply with statutory regulations and possess the necessary certifications relating to the functionality and safety of the equipment proposed.
Technical Requirements
Bidders are required to provide a detailed description of their proposed scanners, emphasizing features such as scanning resolution, speed (pages per minute), connectivity options, and compatibility with existing systems. The products must meet industry-standard quality benchmarks and include warranty provisions for maintenance support.
Financial Requirements
Bidders are expected to submit a detailed financial proposal that includes the cost of the scanners, installation fees, and any additional costs associated with after-sales support. The financial quotes should be competitive and reflect transparency in pricing.
Document Submission Details
All submissions must be lodged electronically through the designated government e-marketplace (GEM) portal. Bidders should ensure that all required documents are included in the submissions, which encompass technical proposals, financial proposals, and relevant certifications.
Special Provisions
Provisions have been made to encourage the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may enjoy benefits such as relaxation of eligibility criteria and additional points in the evaluation process. This initiative aligns with the government's policies to foster entrepreneurship and innovation.
Evaluation Process
The evaluation process will be based on pre-defined criteria that include technical specifications, cost-effectiveness, and past performance. A scoring mechanism will assess how well each bid aligns with the Ministry of Home Affairs' requirements. Bidders will undergo a rigorous vetting process to ensure compliance and feasibility of their solutions.
Delivery Locations
Scanners procured under this tender will be delivered to designated government offices and facilities as specified in the tender documents. Bidders must factor in logistics and transportation considerations in their proposals.
Contact Information
For additional queries related to this tender, bidders should refer to the official government portal for detailed contact protocols. Access to further assistance will be facilitated as per the guidelines set forth by the Ministry of Home Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience supplying similar high-speed scanners. Bidders must provide documentation that showcases compliance with industry regulations and certifications required for safety and functionality.
Bidders need to submit relevant certifications that validate the technical specifications and compliance of the high-speed scanners proposed. This may include quality assurance certifications (e.g., ISO), safety compliance documents, and maintenance support agreements.
To participate in this tender, bidders must complete the registration process through the Government e-Marketplace (GEM) portal. The registration includes creating a profile, submitting necessary documents, and adhering to the guidelines set forth for eligibility to ensure smooth processing.
Performance security may be required as a portion of the total contract value and must be submitted alongside the final documents within the stipulated timeline. Payment terms are typically outlined in the contract agreement, including milestones related to delivery and commissioning of the scanners.
Micro, Small, and Medium Enterprises (MSEs) may access advantages such as relaxed eligibility criteria during evaluation and potential financial incentives. These measures encourage diverse participation and support government initiatives promoting local enterprises.
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