NA Tender by Intelligence Bureau (GEM/2025/B/6171870)
Toner Cartridges / Ink Cartridges / Consumables for Printers,Toner Cartridges / Ink Cartridges / Co
Tender Timeline
Tender Title: Supply of Toner Cartridges
Tender Reference Number: GEM/2025/B/6171870
Issuing Authority: Ministry of Home Affairs
Scope of Work and Objectives
The scope of this tender includes the supply of toner cartridges and other consumables for printers to fulfill the operational needs of the Ministry of Home Affairs. The primary objective is to ensure that all printing equipment is adequately supplied with quality cartridges to maintain efficient operations. Vendors are expected to supply a total quantity of five different types of toner cartridges, adhering to the specifications defined in the technical requirements section.
Eligibility Criteria
To be eligible to participate in this tender, bidders must be registered entities with relevant operational experience in supplying printer consumables. Potential vendors must demonstrate their capability to meet the defined technical and financial requirements, ensuring compliance with all procurement regulations.
Technical Requirements
Bidders must ensure that all toner cartridges supplied meet industry standards and are compatible with a variety of printers commonly used within the Ministry. Cartridges should adhere to specifications regarding print quality, page yield, and shelf life. Each bidder must provide documentation confirming the technical specifications of the cartridges offered.
Financial Requirements
Bidders are required to present their pricing structure in a clear and transparent manner, including any additional costs associated with the delivery and installation, if applicable. A detailed quotation must be submitted along with the tender documents.
Document Submission Details
All submission documents must be completed and submitted as per the guidelines outlined in the tender notice. Bidders should ensure that all required documentation is provided in a single package and submitted before the deadline. Accepted formats for the documents include standard PDF and Word formats. Incomplete submissions may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender as per government provisions regarding MSE advantages. Startups that meet the eligibility requirements will also benefit from provisions designed to promote their active participation in government procurement.
Evaluation Process
The evaluation of the bids will be conducted based on technical specifications, pricing, compliance with eligibility criteria, and past performance of bidders. Each submission will go through a detailed assessment process to ensure that the best qualified vendors are selected based on merit.
Delivery Locations
The awarded vendor will be required to deliver toner cartridges to specified locations within the jurisdiction of the Ministry of Home Affairs. The delivery schedule and specific locations will be communicated post-award of the contract.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to reach out to the tendering authority through the provided official contact channels. Ensure all communications are professional and pertain specifically to the tender inquiry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered business entity, having a proven track record in supplying consumables, and demonstrating compliance with all local procurement regulations. All bidders must submit relevant documentation that verifies their business status and operational capabilities.
Bidders must provide necessary certificates proving their business compliance, quality assurance, and technical acceptability of their toner cartridges. These may include certificates of registration, quality control certifications, and any industry-specific accreditations that validate the specifications of the cartridges offered.
Interested bidders must register on the appropriate procurement platform and submit their bids adhering to the stipulated format. The registration process typically involves completing an online form and providing necessary documentation regarding the business’s operational capabilities, financial history, and previous supply records.
The accepted document formats for submission include PDF and Word formats. It is crucial that all documents are well-structured and clearly legible to facilitate smooth processing. Bidders should ensure that all required documents are submitted in these formats to avoid any disqualifications.
Payment terms will be outlined in the contract post-evaluation. Generally, a portion of the payment may be made upon successful delivery and acceptance of the toner cartridges, with the remaining amount settled after confirming that all terms and conditions are satisfied as agreed in the contract. Evaluation of pricing will consider total costs for the services provided.
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