NA Tenders (2213985f2)
Multifunction Photo Copier Machine
Tender Timeline
Tender Title: Supply and Installation of Multifunction Photo Copier Machine
Reference Number: 2213985f2
Issuing Authority: Ministry of Home Affairs
Scope of Work and Objectives
The objective of this tender is to procure and install multifunction photo copier machines for use within the ministry’s offices. The selected contractor will be responsible for the supply, installation, and maintenance of the machines, which should meet the specified operational and technical standards. This includes ensuring that the devices are capable of printing, scanning, copying, and faxing documents efficiently.
Eligibility Criteria
To qualify for participation in this tender process, bidders must be registered entities, with a demonstrable capacity to supply and maintain multifunction photo copier machines. Bidders are expected to provide documentation that showcases their relevant experience, technical expertise, and capacity to deliver within stipulated timeframes.
Technical Requirements
The multifunction photo copier machines must comply with specific technical specifications including:
- High-speed printing and copying capabilities.
- Duplex printing and scanning features.
- Capacity to print in color and black & white.
- Connectivity options including USB and network printing.
- Energy-efficient performance.
- User-friendly interface and operation.
Financial Requirements
Bidders must submit a detailed financial proposal including pricing for the machines, installation costs, maintenance services, and any additional service charges. Pricing has to be transparent and must reflect the quality and specifications of the offered devices.
Document Submission Details
All required documentation must be submitted electronically through the designated e-procurement platform. Bidders are encouraged to review submission guidelines to ensure compliance with document formats and submission protocols.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs). MSEs are provided with benefits during the evaluation process and may receive support in terms of technology transfer or finance assistance for their participation in the tender.
Evaluation Process
The evaluation criteria will be based on a combination of technical capability, financial offers, and defined quality standards. The ministry will assess submissions against these criteria to select the most suitable bidder for the project.
Delivery Locations
The delivery of the multifunction photo copier machines is required at various offices under the Ministry of Home Affairs, the specific locations will be communicated upon selection of the winning bidder.
Contact Information
For further clarification and inquiries, bidders may reach out through the official communication channels provided in the procurement portal.
The Ministry of Home Affairs looks forward to receiving comprehensive bids that adhere to the outlined requirements and specifications for the multifunction photo copier machines. The successful bidder will not only fulfill the immediate needs but also contribute to the overall efficiency and functionality of the office operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with capabilities in supplying and maintaining multifunction photo copier machines. Bidders must also demonstrate relevant experience in similar projects, providing proof of their operational capacity.
To participate in the tender, bidders must submit documents that validate their business registration, proof of previous experience with similar supplies, and any necessary certificates that demonstrate compliance with technical and financial standards. Documentation should be concise and clear.
Accepted document formats for submission of bids include PDF files, Word documents, and Excel spreadsheets. Bidders are required to upload their proposals through the e-procurement platform, ensuring compliance with any specific file size limitations.
An Earnest Money Deposit (EMD) is typically required to ensure commitment to the bid. Details regarding EMD amounts and performance security will be specified in the tender documentation. Bidders are advised to review these requirements to ensure compliance.
The evaluation process will assess bids based on both technical merit and financial viability. Bidders must meet minimum quality standards and provide competitive pricing. The final selection will focus on offering the best value while ensuring compliance with all specifications and requirements outlined in the tender.
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