Tender Title: Catering Service for Events
Tender Reference Number: GEM/2025/B/6168559
Issuing Authority/Department
The Catering Service tender is issued by the Ministry of Home Affairs, which is responsible for ensuring the quality and efficiency of catering services for various events.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids from qualified vendors for providing catering services during events managed by the Ministry. The scope includes the preparation and delivery of a variety of meals, specifically breakfast, lunch, snacks, high tea, and dinner, accommodating both vegetarian and non-vegetarian options as per the officially provided menu in the Notice Inviting Tender (NIT). The total quantity required for these services is 35 meals.
Eligibility Criteria
To qualify for this tender, interested bidders must be registered entities with appropriate business licenses. They should demonstrate previous experience in catering services, particularly in providing similar services for events, and meet any specified quality and service performance standards.
Technical Requirements
Bidders must adhere to the technical specifications outlined in the tender documents. This includes compliance with health and safety regulations, quality assurance processes, and the ability to cater for large audiences, ensuring a seamless service during events. Vendors are expected to provide a detailed menu proposal that includes options for dietary restrictions.
Financial Requirements
Prospective suppliers should also prepare to present detailed financial proposals that reflect competitive pricing for the catering services, considering both quantity and quality of food items provided. Guarantees for timely delivery and payment terms must also be provided to secure bids.
Document Submission Details
Interested vendors are required to submit their proposals electronically through the designated procurement platform. Specific formats for document submission must be adhered to, as outlined in the tender documents.
Special Provisions
This tender considers provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by potentially providing benefits that facilitate easier access to bidding. Startups within the catering industry are also welcome to apply, contributing to the growing landscape of domestic service providers.
Evaluation Process
Bids will be evaluated based on a combination of technical merit and financial offer quality. The evaluation criteria will prioritize vendors who can demonstrate their capability to deliver an extraordinary catering experience, adhering to the specified requirements.
Delivery Locations
The catering services will be provided at various event locations specified in the notice, ensuring that vendors can deliver meals efficiently and on-time.
Contact Information
All communications regarding this tender should be directed to the Ministry of Home Affairs as per the details provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and demonstrating past experience in catering services. Vendors are also expected to comply with health and safety regulations relevant to the catering industry. Financial viability and a clear understanding of the scope of work are also critical.
All caterers must meet high quality standards, including food safety and hygiene practices as mandated by local regulations. Compliance with these quality standards ensures that all meals served are safe for consumption and meet the expectations set forth in the tender documents.
Documents should be submitted electronically in the formats specified in the tender guidelines. Commonly accepted formats include PDF, Word documents, and Excel spreadsheets. It’s essential to adhere strictly to these submission methods to ensure consideration of your proposal.
An Earnest Money Deposit (EMD) may be required to secure the proposal submitted. The specific amount and conditions regarding the EMD will be detailed in the tender documents. This deposit acts as a security measure and is refunded after the completion of the tender evaluation process.
Yes, there are specific benefits and provisions for MSEs that aim to enhance their participation in the tender. These may include exemptions from certain eligibility criteria, financial support mechanisms, or other advantages that promote inclusivity and support local businesses.
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