Tender Title: Supply of Revolving Chairs
Tender Reference Number: GEM/2025/B/6194404
Issuing Authority
The issuing authority for this tender is the Ministry of Labour and Employment. The ministry is responsible for ensuring that the supply of essential office furniture adheres to quality and ergonomic standards while creating favorable work environments.
Scope of Work and Objectives
This tender invites bids for the supply of 317 revolving chairs of type V4 and office chairs of type V3. The primary objective is to procure ergonomic seating solutions to enhance employee comfort and productivity within government offices. The successful bidder will be expected to deliver high-quality chairs that comply with specified technical and safety standards.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Must be a registered company or entity with the relevant authorities.
- Must possess an active GST registration.
- Compliance with labor laws and good standing with government regulations.
- Demonstration of previous experience in supplying similar furniture.
Technical Requirements
The furniture must fulfill the following technical specifications:
- Each revolving chair must have adjustable height, a sturdy base, and comfortable cushioning.
- Office chairs should conform to ergonomic principles, ensuring support for long periods of sitting.
- All chairs must comply with local safety and quality standards.
Financial Requirements
Bidders must provide a detailed financial proposal, indicating their pricing structure and any additional costs associated with delivery and installation. A competitive pricing strategy is essential, as cost evaluation will be a significant factor in the tender selection process.
Document Submission Details
All necessary documentation must be submitted electronically via the designated tender portal. Bidders are required to upload:
- Completed bid forms.
- Technical specifications.
- Financial proposals.
- Relevant certificates.
Special Provisions
This tender includes special provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Encouragement is given for these entities to submit bids, promoting inclusivity and support for local businesses.
Evaluation Process
The evaluation process for this tender will consist of:
- A compliance check against eligibility criteria.
- Technical assessment of the proposals.
- Financial analysis based on the pricing submitted.
Bids will be ranked, and the best value offer will be selected.
Delivery Locations
Bidders must provide delivery details for the chairs to specified government office locations as indicated in the tender documentation. It is critical that deliveries adhere to prescribed timelines to ensure seamless office operations.
Contact Information
For further inquiries regarding the tender, stakeholders can refer to the contact section available on the tender portal. Ensure all communication is through official channels mentioned to maintain clarity and accountability.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal compliance, showing an active GST registration, and demonstrating adherence to labor laws. Additionally, bidders must exhibit verifiable experience in supplying office furniture. This stipulation is important to ensure that only qualified suppliers engage in this project. Maintaining transparency and professionalism is vital to the selection process. Ensuring compliance with government regulations helps guarantee that all work performed meets the higher standards expected from public projects.
Bidders must provide several critical certificates as part of their submission. These include proof of GST registration, company registration documents, and any relevant quality assurance certificates that validate compliance with applicable standards for office furniture. It is also advisable for bidders to submit previous work or reference letters from similar projects, as they bolster credibility. This helps demonstrate the applicant’s adherence to technical specifications and sets the stage for assessing their capability to deliver high-quality products.
To engage in the registration process for this tender, bidders must visit the official tender portal where they will be prompted to create an account. This process requires filling out pertinent details about the entity, including business credentials and contact information. Once registered, bidders will receive authorization to access tender documents and submit proposals electronically. It is crucial to adhere to all stipulated registration protocols, as failure to do so may preclude participation.
For this tender, the accepted document formats include PDF and Word documents for written submissions. Additionally, any supporting materials like technical specifications should also be in these formats to ensure compatibility with the tender evaluation system. Bidders must ensure that all documentation is clear, legible, and free from any corruption to facilitate a smooth submission process. Ensuring the correct format reduces the risk of submission rejection.
Payment terms for this tender are typically established upon contract signing and are conditional upon the successful delivery and acceptance of the chairs. Generally, payment may require an initial deposit or an Earnest Money Deposit (EMD) at the time of proposal submission. Final payments will be processed post-delivery, following an inspection by the Ministry of Labour and Employment to confirm compliance with quality standards. Understanding these terms is critical for bidders and helps manage financial expectations throughout the project lifecycle.
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