NA Tender by Employees State Insurance Corporation (esic) (GEM/2025/B/6110549)
Unitary Air Conditioner (Window AC) (V2) as per IS 1391 (Part 1),Unitary Air Conditioner (Window AC
Tender Timeline
Tender Title: Unitary Air Conditioner (Window AC) Supply
Tender Reference Number: GEM/2025/B/6110549
Issuing Authority: Ministry of Labour and Employment
The scope of work for this tender includes the supply of 52 units of Unitary Air Conditioners (Window AC) compliant with IS 1391 (Part 1) standards. The Ministry of Labour and Employment is seeking proposals from qualified vendors to deliver high-quality, energy-efficient Window ACs. The expected objective of this procurement is to enhance climate control in their facilities, ensuring comfort and energy efficiency.
Eligibility criteria require bidders to be registered entities, capable of providing the requisite quality and number of units specified in the tender. Bidders should demonstrate previous experience in supplying air conditioning units and provide references as required. Additionally, vendors must possess the necessary certifications, ensuring compliance with technical specifications and standards related to HVAC systems.
The technical requirements specify that all offered units must meet the IS 1391 (Part 1) performance and installation standards. Furthermore, the air conditioners must achieve energy efficiency targets, emphasizing eco-friendliness and reduced energy consumption. Vendor proposals should include detailed product specifications, warranty conditions, and installation services.
Financial requirements for participation in this tender entail submitting an earnest money deposit (EMD) as specified in the tender documentation. This deposit secures the bid and is typically refundable after the contract award proceedings. Vendors should also provide comprehensive pricing details in their bids, including any delivery or installation fees.
Document submission details instruct potential bidders to submit their complete proposals electronically via the designated online platform. All submissions must be formatted in accordance with the tender guidelines to ensure proper evaluation. Vendors must ensure their proposals include all required documentation, including the EMD, technical specifications, and financial bid.
Special provisions are available for Micro, Small, and Medium Enterprises (MSEs), allowing them to benefit from relaxed eligibility criteria and additional assistance during the procurement process. Startups may also find favorable conditions that encourage participation in this tender, promoting innovation and local sourcing.
The evaluation process will assess the bids based on technical compliance, financial viability, and overall suitability to the tender's requirements. A transparent selection procedure will determine which bidders demonstrate the best value and adherence to quality standards.
The delivery locations for the air conditioners will be specified in the tender documentation and primarily include cities served by the Ministry. Bidders must account for logistics in their proposals, ensuring timely and efficient delivery of all units.
For further inquiries, contact information for the Ministry of Labour and Employment may be available in the tender documentation. Potential bidders are encouraged to refer to all sections of the document for comprehensive insights into the requirements, evaluation criteria, and submission guidelines to ensure a competitive tender proposal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with adequate experience in supplying air conditioning units. Additionally, bidders must provide valid certifications that demonstrate compliance with all technical specifications set forth in the tender. It is also essential for bidders to showcase past performance references that validate their capability to fulfill similar contracts.
To participate in this tender, vendors must submit certifications that comply with IS 1391 (Part 1) standards for air conditioning units. Furthermore, bidders may be required to provide proof of registration with relevant local governing bodies, ensuring adherence to all applicable quality and safety standards. This documentation is vital when verifying eligibility and technical compliance with the tender’s stipulations.
Bidders are required to submit their proposals electronically via the designated online portal. The submission methods outlined in the tender documentation specify the necessary file formats and accompanying documents, including the earnest money deposit (EMD) and technical specifications. Proper adherence to these methods ensures successful bid submission and reduces the risk of disqualification due to format issues.
The evaluation process incorporates scoring based on technical compliance and financial proposals. Each bid is assessed for the quality and adherence to specifications, including the fulfillment of the quality standards set forth. Key stakeholders typically include representatives from the Ministry of Labour and Employment and procurement officials who will analyze submissions.
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs), granting them relaxed eligibility requirement standards and potential financial incentives. MSEs can access exclusive facilities and support mechanisms during the procurement process, encouraging them to participate actively and stimulate local economic growth. This initiative aligns with broader policies aimed at facilitating greater inclusion and innovation in public procurements.
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