Tender Title: Multifunction Machine (MFM) V2
Tender Reference Number: 134074cd1
Issuing Authority: Ministry of Labour and Employment
The Multifunction Machine MFM (V2) tender is published to facilitate the acquisition of 86 multifunction machines, designed to meet the diverse operational needs of organizations under the Ministry of Labour and Employment. The objective is to procure state-of-the-art machines that can enhance productivity and efficiency in various administrative tasks.
Scope of Work and Objectives
The core objectives of this tender include the procurement, installation, and maintenance of multifunction machines. These machines should possess capabilities such as printing, scanning, copying, and faxing documents. Vendors are expected to deliver machines that align with the latest technological advancements, ensuring ease of use and maximum operational productivity.
Eligibility Criteria
To be considered for this tender, bidders must meet the following eligibility criteria:
- Must be a registered business entity.
- Possess a valid GST registration.
- Provide a minimum of two references of prior work involving similar equipment.
- Comply with all central and state government regulations.
Technical Requirements
The technical requirements for the multifunction machines include:
- Capability of printing in both black and white and color.
- Minimum printing speed of 20 pages per minute.
- Scanning capabilities with a minimum resolution of 600 DPI.
- Energy efficiency ratings should meet international standards.
Financial Requirements
Bidders must demonstrate financial stability through:
- Submission of audited financial statements for the past two fiscal years.
- Proof of the ability to provide a performance security as stipulated in the context of the delivered machines.
Document Submission Details
Participants are required to submit the following documents as part of their bid:
- Technical proposal detailing the specifications of machines.
- Financial proposal including pricing.
- All eligibility documents.
- Proof of compliance with quality standards.
All submissions must be made electronically via the designated portal associated with the tender, where bidders will also receive notifications of the tender's status and updates.
Special Provisions
Provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups to ensure they can effectively compete for the tender. The policy encourages local procurement and prioritizes MSEs by allowing waivers on certain eligibility criteria to bolster their participation.
Evaluation Process
The evaluation process for the tenders will consist of:
- Technical evaluation based on specifications compliance.
- Financial evaluation weighted against pricing competitiveness.
- Consideration for experience and credibility of the bidder.
Delivery Locations
The machines will be delivered to multiple locations specified by the Ministry of Labour and Employment. Specific details can be found in the official tender documentation.
Contact Information
For any inquiries regarding the tender, please reach out through the official ministry contact channels. Ensure to check the tender portal regularly for updates and additional instructions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and providing at least two references for similar equipment. Bidders must also adhere to all local and state regulations to qualify for submission.
To submit a bid, vendors must provide a technical proposal that outlines the specifications of the multifunction machines, a detailed financial proposal, and all relevant eligibility documents. Additionally, proof of compliance with quality standards is necessary.
The accepted document formats for submission include PDF for all proposals and scanned copies of certificates. Vendors are encouraged to follow the guidelines specified in the tender documentation to ensure their submissions meet the required formats.
The Earnest Money Deposit (EMD) is required to ensure the commitment of bidders. Additionally, a performance security may be mandated which is generally a percentage of the total bid value. All bidders should refer to the tender guidelines for precise amounts and conditions.
Yes, this tender includes provisions that support Micro, Small, and Medium Enterprises (MSEs). MSEs may receive priority during the evaluation process and can benefit from relaxed eligibility criteria to encourage wider participation in government procurement.
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