NA Tender by Employees Provident Fund Organisation (epfo) (GEM/2025/B/6133522)
Laptop 1,Adaptor 1,Laptop 2,Adaptor 2,Laptop 3,Adaptor 3
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Tender Description
Issuing Authority: Ministry of Labour and Employment
The tender titled Procurement of Laptops with reference number GEM/2025/B/6133522 invites eligible suppliers to participate in the procurement process of various laptops and adapters as specified in the tender documentation. The Ministry of Labour and Employment aims to enhance operational efficiency by acquiring a specific quantity of laptops detailed below.
Scope of Work and Objectives
The primary objective of this tender is to secure a total of 6 laptops and their respective adapters. These devices are essential for the smooth functioning of operations within the Ministry. The laptops required are categorized as follows:
- Laptop 1
- Laptop 2
- Laptop 3
- Adapter 1
- Adapter 2
- Adapter 3
Bidders must provide specifications, prices, and delivery timelines for each listed item.
Eligibility Criteria
To be considered for this tender, bidders must meet the following eligibility requirements:
- Must be a registered company or entity with a valid business license.
- Should demonstrate prior experience in supplying laptops or similar technology.
- Must comply with all local laws and regulations pertaining to vendor activities.
Technical Requirements
Bids must include detailed technical specifications of the laptops and adapters to ensure they meet the operational needs outlined by the Ministry of Labour and Employment. Essential specifications include:
- Processor type and speed
- RAM capacity
- Storage capacity
- Operating system
- Warranty period
Financial Requirements
Bidders should provide a competitive financial proposal that includes:
- Unit price for each item
- Total cost of the bid
- Any additional charges (e.g. shipping, taxes)
The tender does not classify this procurement as high value, ensuring that the bidding process remains accessible to a wider range of suppliers.
Document Submission Details
Interested bidders must submit their proposals through the official GEM portal by adhering to the specified guidelines for document submissions. All required documents must be provided in electronic format and must include:
- Technical proposal document
- Financial proposal document
- Certifications and compliance documents
Special Provisions
The Ministry encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as Startups. Such entities may be eligible for benefits and support during the tender process, aligning with government policies to enhance the participation of small businesses in large contracts.
Evaluation Process
The evaluation of submitted proposals will be based on the following criteria:
- Compliance with technical specifications
- Cost-effectiveness of the financial proposal
- Previous experience and performance history of the bidder
- Timeline for delivery
The selected bidders will be notified after a comprehensive evaluation of all proposals.
Delivery Locations
The delivery of the laptops and adapters must be made to the designated location specified by the Ministry within stipulated timelines. Bidders are required to include their delivery propositions in their financial offers.
Contact Information
For any inquiries regarding this tender, interested parties are encouraged to refer to the official contact channels provided on the GEM portal for accurate and timely assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, previous experience in supplying laptops or similar technology, and compliance with all local laws and regulations. Bidders must be able to demonstrate their capabilities in handling such supplies to qualify for this tender.
The technical specifications required for the laptops include details on the processor type and speed, RAM capacity, storage capacity, operating system, and warranty period. Potential bidders should ensure their proposals align with these specifications to be considered compliant.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and Startups. The Ministry encourages participation from such firms, providing them with opportunities to compete effectively. This aligns with government initiatives to support smaller entities in participating in public procurement.
Proposals must be submitted in electronic format, including both the technical and financial proposal documents. All submissions should comply with the accepted document formats specified in the bidding guidelines to ensure seamless processing of bids.
The evaluation and selection process will assess submissions based on compliance with technical specifications, cost-effectiveness of financial proposals, and the bidder’s prior experience. Suitable bidders will be selected based on a thorough evaluation of all relevant submissions, ensuring a fair selection procedure is upheld.
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