Tender Title and Reference Number
Tender Title: Operation And Maintenance Of HVAC System (Heating, Ventilation And Air Conditioning System) - Complete System
Reference Number: GEM/2025/B/6154968
Issuing Authority/Department
This tender is issued by the Ministry of Labour and Employment.
Scope of Work and Objectives
The objective of this tender is to procure comprehensive services for the Operation and Maintenance of HVAC systems at designated locations. The scope encompasses regular monitoring, maintenance, troubleshooting, and repair work required to ensure optimal performance of heating, ventilation, and air conditioning systems. This tender aims to enhance energy efficiency, improve indoor air quality, and ensure compliance with safety standards.
Eligibility Criteria
Eligible bidders must be a registered entity with prior experience in the operation and maintenance of HVAC systems. Bidders should possess necessary licenses and certifications relevant to HVAC operations as well as evidence of similar past performance in maintaining HVAC systems in comparable settings.
Technical Requirements
Bidders are required to comply with industry standards relating to HVAC systems, including but not limited to:
- Knowledge of HVAC system components and operations.
- Ability to provide trained personnel for maintenance and emergency support.
- Adherence to safety regulations during operation.
- Capability to execute scheduled inspections and preventative maintenance.
Financial Requirements
Bidders must demonstrate financial stability and sustainability. This may include submission of financial statements, proof of financial capability to manage the operational demands, and an outline of pricing strategy for the service contract.
Document Submission Details
All interested entities must submit their bids through the specified digital platform. Bidders should include all required documents, including technical proposals, financial documents, and relevant certifications to substantiate their eligibility.
Special Provisions
The tender includes provisions for Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to participate and may be afforded special consideration during the evaluation process. Startups may also benefit from relaxed qualification criteria, promoting innovation and new ideas in HVAC management.
Evaluation Process
Bids will be evaluated based on several factors, including:
- Compliance with technical specifications.
- Cost-effectiveness of the proposed service.
- Previous experience and performance history in handling similar contracts.
- Capability to meet ongoing operational needs. The evaluation will focus on selecting the best-suited provider who can fulfill the requirements effectively and efficiently.
Delivery Locations
Services will be delivered to various locations designated by the Ministry of Labour and Employment. The specifics of these locations will be shared with the bidders upon successful bid acceptance.
Contact Information
For any inquiries or clarifications regarding this tender, please refer to the official contact channels provided during the bid submission or in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with verifiable experience in HVAC systems. Bidders are expected to have the necessary licenses and an established track record of similar projects. Documentation proving compliance with these criteria must be submitted alongside the bid.
The technical specifications that bidders must meet include a thorough understanding of HVAC system functions, adherence to safety and operational standards, and the ability to deliver preventive and corrective maintenance services. Bidders should also demonstrate that they can manage emergency repairs effectively and ensure that the systems operate at peak performance.
Bidders are expected to provide an Earnest Money Deposit (EMD), which serves as a security deposit to demonstrate their commitment to the tender application. The amount and specific submission details for the EMD will be outlined in the tender documents, and it is typically refunded upon successful bid award or contract execution.
The evaluation and selection process for the tender will consider several factors, including compliance with the technical specifications, cost proposals, and prior performance in similar contracts. Bidders should ensure that their submissions clearly demonstrate compliance with all requirements to increase their chances of selection.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs) in this tender. MSEs might enjoy relaxed eligibility criteria and may be favored during the evaluation process. This is designed to promote inclusivity and encourage competition from smaller enterprises, fostering entrepreneurship and innovation within the HVAC service sector.
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