Items for Conference Hall - NA
Speaker,Speaker Stand,Speaker wire,Sound system Amplifier,Mike,Projector,Projector screen,Cordless
Tender Timeline
Overview
Tender Title: Items for Conference Hall
Reference Number: b210682e
Issuing Authority: Ministry of Labour and Employment
The Ministry of Labour and Employment invites tenders for the procurement of essential equipment for a fully operational conference hall. This includes audio-visual equipment and other related materials crucial for hosting meetings, seminars, and conferences effectively.
Scope of Work and Objectives
The primary objective of this tender is to supply a comprehensive list of items necessary for the establishment of a professional conference hall environment. The scope of work includes, but is not limited to:
- Supply of professional speakers and speaker stands.
- Provision of microphones, including cordless mikes and table mikes.
- Installation of sound system amplifiers to ensure high-quality audio during presentations.
- Delivery of projectors and projector screens for visual displays.
- Acquisition of essential accessories such as HDMI cables, laser pointers, exhibition panels, notice boards, and writing boards.
The tender aims to enhance the functionality of the conference hall, allowing for fluid communication and effective display of information.
Eligibility Criteria
To be eligible for submission, bidders must meet the following criteria:
- Must be a registered entity with valid licenses.
- Experience in supplying conference equipment, preferably with at least three completed projects in the last five years.
- Possession of necessary certifications relevant to the products and services offered.
Technical Requirements
All proposed equipment must comply with the specified technical specifications set forth by the Ministry. This includes adherence to recognized quality standards and certifications ensuring reliability and safety of the supplied items.
Financial Requirements
Bidders must demonstrate their financial capabilities, including the submission of financial statements for the last three fiscal years, along with evidence of banking facilities capable of covering upfront costs related to the procurement of items.
Document Submission Details
Interested suppliers must submit the following documents:
- Complete tender application form.
- Profile of the company including experience and references.
- Technical specifications and compliance documents related to the offered equipment.
- Financial statements and any relevant certificates.
Documents should be submitted in PDF format to ensure clarity and consistency.
Special Provisions
The tender includes provisions to encourage participation by Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include relaxed eligibility requirements, reduced financial guarantees, and possible priority in the evaluation process.
Evaluation Process
The evaluation of bids will follow a structured method, assessing both technical and financial aspects. Successful bids will be determined based on compliance with specifications, cost-effectiveness, and the capability demonstrated in prior projects.
Delivery Locations
The equipment will be delivered to designated locations as specified by the Ministry of Labour and Employment. Bidders are expected to factor in logistics and transportation costs in their proposals.
Contact Information
For any inquiries or further information related to the tender, interested parties may refer to the official contact channels provided by the Ministry of Labour and Employment.
This tender presents an exceptional opportunity for qualified suppliers to contribute to the development of an efficient conference facility. We encourage all eligible bidders to participate in this tender process to enhance the operational capacity of the Ministry’s conference hall.
Tender BOQ Items
14 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
Bidders must provide various certificates, including business registration documents, compliance certificates for all equipment to be supplied, and any specific industry certifications that validate the quality and safety of such equipment. This establishes credibility and showcases quality assurance to the tendering authority.
The registration process involves filling out the required bid application form and affixing the necessary documentation in PDF format. Interested parties should ensure they compile a comprehensive profile of their company, including technical specifications, experience, and financial data, and submit them through the designated submission portal.
The performance security requirements typically require bidders to submit a guarantee of 5-10% of the total bid amount to ensure compliance with contract terms. The payment terms will usually stipulate progress payments upon satisfactory delivery and installation, ensuring that suppliers are compensated in alignment with project milestones.
Provisions for MSEs include relaxed eligibility criteria, lower financial thresholds for performance security, and potential advantages during the evaluation process. This initiative aims to foster inclusivity and support for startups, particularly aligning with national policies focused on enhancing local enterprise participation in government tenders.
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